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Current Students

Currently enrolled Avila students are provided with an Avila email address. Official correspondence from the Registration and Student Records Office (RSRO) is sent only to the student's Avila email address to help prevent identity theft.  Students are responsible for routinely checking their Avila email account. Timely information regarding course schedules, drop/adds, enrollment, grades, graduation and student issues are sent directly to students via the Avila email address. For help with your Avila email account, contact the Information Technology Services Help Desk at 816.501.2900.

The following are links with useful information, deadlines and policies that you may need to know. 

Academic Calendar

  • The Academic Calendar lists important dates most students need to be aware of.
  • Academic Advising Dates for Traditional Undergraduates are listed in the Academic Calendar. Advantage and Graduate Students should check with their respective program office.

Academic Advisor's List 

Canceling/Withdraw Course

Change of Contact Information Form

Complete Withdrawal Reason Form

Contact List for Academic Programs

Exception to Academic Requirement Request form

Final Exam Schedule for Traditional Term 

Graduation Ceremony Information- May 2020 ceremony participation deadline is November 15, 2019. 

Graduate Change of Major, Concentration or Advisor Form


  • View your personal contact information, grades, course schedule, financial account and more.
  • Find your course schedule by searching for courses using various criteria.
  • Check your grades (midterms and finals). Note: Only final grades appear on your transcript. Paper grade reports are only available for tuition reimbursement programs and insurance discounts. To receive a paper grade report, email from your Avila email address with specific details - company name, reason for request, your full name and student id number. Grade reports are mailed within two weeks after grades are submitted by the instructor.
  • In most cases, you may drop a class via MyAU until the class begins. After that, you must submit a Change of Schedule form to officially drop any class you are enrolled in.  Check your MyAU account a few days later to ensure the course has been dropped.  Failure to do so may result in a failing grade and/or tuition billing.  See Cancellation and Withdrawal policies for deadlines and refund information.
  • Most current students with a SSN can print enrollment verification certifications, view enrollment history and enrollment verifications provided, check loan deferments sent to lenders, and real-time information regarding your student loans by logging onto MyAU.  Students without a SSN should contact the Registration & student Records Office.

  • Most current students may order Official transcripts online with a credit card via a link in your MyAU account. Unofficial transcripts are free and may be printed directly from your MyAU account or obtained by stopping by the Registration & Student Records Office with an id card.  Additional information regarding other options for both official and unofficial transcripts is available via this link

Non-Traditional Credit Policy
(See accordion below for more information)

• Credit by Advanced Placement (AP) exam specific scores and procedures - contact Registrar 
• Credit by College Level Examination Program (CLEP) test specific scores and procedures
• Credit by Departmental Exam - contact the academic department/s for exams offered
• Credit for International Baccalaureate Program (IBP) courses - contact Registrar 
• Credit for Prior Learning - contact Academic Affairs Office or visit the Academic Catalog

Off-Campus Course Permission Request form 

Record and FERPA

Registration Information

Release of Academic Information Request form 

Release of Student Directory Information, Student's Right to Review Their Education 

Student Consumer Information


  • Most current students may order Official transcripts online with a credit card via a link in your MyAU account. Unofficial transcripts are free and may be printed directly from your MyAU account or obtained by stopping by the Registration & Student Records Office with an id card.  Additional information regarding other options for both official and unofficial transcripts is available via this link

Undergraduate Change of Degree, Major, Minor, Concentration, Catalog Year, Program or Advisor Form


  • If you are waitlisted for a class, you will be added when a space opens.  
  • An email will be sent to your Avila email account.  Verify the class addition in your MyAU account.  If you do not want to remain on the waitlist, you must submit a Change of Schedule form to be dropped from the waitlisted course at the Registration Office or you may be subject to a failing grade and tuition bill.

Weekend Intensive Courses

  • Required assignments that must be completed BEFORE the first class meets may be found in the Library.

Other Useful Information:

Note:  Various forms and information pages on this web site are in Adobe PDF format. 

Non-Traditional Credit Options Policy

Non-Traditional Credit Options Policy

 Avila University recognizes that learning can take place in settings other than classrooms. Academic credit is granted for this type of knowledge provided that it meets Avila’s criteria. The maximum number of hours accepted for all types of non-traditional credit, such as
CLEP, credit for prior learning, correspondence, departmental challenge tests, etc., will not exceed 25% of the minimum hours specified for each degree program. This limit will not apply to programs which grant credit for structured learning from accredited programs in
health care with demonstration of competency by registration/certification from a national accrediting agency.

Credits earned through transfer, prior learning portfolio, correspondence, military service or University Level Examination Program (CLEP) do not count as part of the final 30 hours of consecutive resident credits required for a degree at Avila University. Persons wishing to earn non-traditional credit must be currently enrolled at Avila University.

College Level Examination Program (CLEP)
Specific CLEP examinations are accepted by Avila University. A student should check with the Registrar before taking an examination to determine its acceptability. When students receive credit through Avila University, $20 per credit hour is charged for recording the credit.
CLEP tests are not administered by Avila University. They must be taken at another site and the results sent to the University.

A student who has CLEP credit on another institution’s transcript and wants that credit transferred must request that an official copy of the test score(s) be sent to the Avila University Registrar. Credit will be granted for those courses with scores meeting the Avila criteria for CLEP examinations. The student will not be charged any additional fees if CLEP is on a transcript from another accredited institution.

Departmental Examinations
Departmental Examinations for credit are administered at the discretion of each department and may be challenged as often as permitted by departmental policy. The university presumes that persons seeking such credit are sufficiently knowledgeable in the area to be tested
to preclude any pretest tutorial service. Students interested in registering for departmental examinations should contact the specific department for further information. Forms and procedures are available in the Registration and Student Records Office. The fee for departmental examination is 30% of the current part-time tuition per credit hour. At the time of application, a nonrefundable payment of one-half of the tuition to be charged for the credit to be earned by examination is due. Persons desiring credit by examination must be currently enrolled at Avila University.

Advanced Placement Credit

This credit is awarded to students who have earned satisfactory scores on Advanced Placement Examination of the College Entrance Examination Board during high school. To receive credit, official scores must be sent to the Registrar. Additional information can be obtained from the Registrar.

International Baccalaureate Program
This program is a comprehensive and rigorous two-year curriculum, leading to examinations, for students aged between sixteen and nineteen. Students successfully completing all or parts of the program will receive the Diploma and/or Certificate from the International Baccalaureate Program. Students who earn the Diploma and/or Certificate must have an official transcript forwarded to the Registrar at Avila University. For information on credit granted through Avila University, students need to contact the Registrar.

Correspondence Credit

Nine semester hours of correspondence credit from accredited, degree-granting institutions will be accepted toward a degree.

Credit for Military Service
Military personnel and veterans will be granted credit for military service and college-level work completed in service schools according to the Avila Credit for Prior Learning policy. Six hours of Health and P.E. will be allowed at no cost to a student upon presentation of DD 214/295 showing the minimum of one (1) year of military service and honorable discharge. If a student wishes to apply for credit in addition to the six hours of Health and P.E., proper forms must be obtained from the Registration and Student Records Office.

Credit for Prior Learning
Avila provides academic credit for prior learning which parallels department curricula based upon documentation presented in a structured portfolio. Students interested in applying for prior learning credit should consult their advisors for detailed information. Procedures and forms can be obtained in the Academic Affairs Office. Upon approval, a grade of CR (Credit) and credit hours are assigned. The fee for prior learning credit is 30% of current part-time tuition per credit hour.

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Stay Alert to the Covid-19 Situation

Avila University is closely monitoring the coronavirus situation and following state and federal guidelines. Check your email and the Healthy Eagles webpage  for information and updates. 

NEW! 25% Tuition Discount for All Displaced Workers

Displaced, laid off, terminated, or furloughed workers (and their spouses/partners) now qualify for a 25% tuition discount on all Adult Professional Undergraduate and Graduate programs from Avila.

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