Work Study at Avila

Finding Work Study Positions

Federal Work-Study provides part-time jobs for undergraduate students with financial needs.

  • It provides part-time employment while you are enrolled in school.
  • Students must complete a FAFSA and demonstrate financial need as defined by the Department of Education.
  • It’s available to full-time or part-time undergraduate students.
  • Check your eligibility with Financial Aid, ext. 3600 before contacting a supervisor for an interview

Below you’ll find available positions with job descriptions and contact information.

Open Positions on Campus

Fall 2022 Work Study Positions

Position Title: Business Assistant

Supervisor:  Lisa Power, lisa.power@avila.edu

Job Description:

This position will assist the Business Office staff in the administration of student billing, payments, and university accounts.

The primary duties and responsibilities of the position are:

  • -greet walk-in customers (students and staff)
  • -answer questions at the front desk and on the phone, referring students and staff to resources as necessary
  • -respond to office emails in a professional and helpful manner
  • -apply walk-in payments to the student, or university office, account
  • -assist staff with projects
  • -maintain complete confidentiality of students’ private, protected, and sensitive information

Qualifications/Skills Needed:

Basic use of computer systems; basic Excel and Word functions; excellent customer service skills; friendly, professional, and helpful manner; attention to detail;  able to maintain complete confidentiality of student information.

Desired Schedule/Approximate Hours per week:

Office is open M-F, 8am – 5pm. Minimum 2 hour work shift any time during office hours.  Greatest need is 11am – 2pm for coverage over lunch.

Position Title: Student Financial Aid- Student Assistant

Supervisor:  Dakneisha Beard, 816-501-3609,  Dakneisha.beard@avila.edu

Job Description:

This position will assist office staff in the administration of federal, state, and institutional aid in accordance with applicable regulations, assisting the students for the institution with their financial aid needs.  The following are primary duties and responsibilities of this position: Use and electronic filing system (ImageNow) to scan, greet and assist walk-ins, answering questions at the front desk and on the phone, respond to email inquiries in professional and helpful manner, applying payments to balances, data entry input of financial aid information, use a copy machine and fax machine, assist staff with special projects.

Qualifications/Skills Needed:

Computer literacy, excellent phone skills, helpful demeanor

Desired Schedule/Approximate Hours per week:

Must be able to work at least a 2-hour shift in order to relieve staff for lunch.  Office is open M-F, 8am- 5pm

Position Title: Library Student Assistant

Supervisor:  Thomas Pfeifer, Thomas.Pfeifer@avila.edu, 816-501-2912

Job Description:

One of the tasks of the student assistant is to be the public face of the Hooley Bundschu Library Learning Commons. Customer service skills are essential.

On the job training is provided.

As a Student Assistant you will need to know how to effectively use databases, how to print, scan documents, check out books and laptops, answer and transfer phone calls to the appropriate staff person.

The library has several collections that we maintain, including: circulating books, oversized, folio, curriculum, student DVDs, faculty DVDs, journals, reference, plays, new books, course reserves, career collection items and professor suggested reading. Some of these collections are quite small, but each of them have their own location and rules. You will be trained where each of these collections are located and how to help other students find them. We use the Dewey Decimal system and a unique code for two other collections that you will assist students with as well as shelve and maintain order in it. We continuously review the order of our materials in our collections to make sure that they can be quickly and easily be found for and by the students and faculty who need them.

Books and databases are the mainstay of our collection. You will need to become proficient in how to assist students to locate books in the Avila, Kansas City, and Mobius Catalogues. We have subscriptions to over 30 databases which contain articles and videos. Once you have mastered the basics of a few of the databases you will be able to navigate the more nuanced databases. You will need to be able to help your fellow students in the basics of database searching. When you arrive at each shift you will be expected to be ready and able to help out patrons or complete projects.

Qualifications/Skills Needed:

If you love learning, are kind, have initiative, like problem solving and puzzles, enjoy order and detail, are responsible, have great customer service skills then helping the staff, faculty and student of Avila then the library may be a fabulous fit for you.

The Library/Learning Commons is open 7 days a week and has extensive hours for which Student Assistance Workers are needed. Typing skills, teamwork, self-motivation, willingness to learn the Library’s computer program and databases is a must. We will provide training on the library’s technology and organizational system.

Desired Schedule/Approximate Hours per week:

5-7 hours a week. These hours will be the same each week. Shifts will be a minimum of 2-3 hours at a time to allow sufficient work on projects. Students may not exceed their allotted number of hours in a semester.

Position Title: Office Clinical Lab Assistant

Supervisor:  Debra Bortniker, 816-501-3671 debra.bortniker@avila.edu

Job Description:  Receptionist, greet visitors, answer phones, mail pick up and delivery, light filing.

Assist faculty: as needed, copies, typing, basic on-line research, etc.

Assist Nursing Education and Resource Center Coordinator (NERC): Help prepare lab kits, assist with preparation, set-up, clean up after simulations, including prepping manikins, i.e. dressing, using moulage supplies to create wounds.

Possibly participate in simulations, i.e. provide voice for manikins using sound equipment (no experience necessary), participating in a simulation as patient, or family member, etc.

Qualifications/Skills Needed:

  • Familiar/comfortable with Microsoft Office Programs, i.e. Word, Excel, etc.
  • Familiar with/or willing to learn use of Adobe, i.e. creating a .pdf document, filling .pdf forms

Desired Schedule/Approximate Hours per week:

2-3 days a week, days flexible, between 9 a.m. and 5 p.m.

15 hours per week, approximately 2-3 hours a day (all dependent on work study award)

Position Title: Undergraduate Admissions Office

Four work study positions available

Supervisor: Tumelo Musamali, Campus Visit Coordinator, Office: (816)-501-3603, Tumelo.Musamali@avila.edu

Job Description:

Tasks and Requirements asked of the work-study student(s) in the Undergraduate Admissions office include, but are not limited to: Giving campus tours to prospective students and families, assisting admission representatives in contacting prospective students via text, email, or phone call. Addressing, sending, and receiving mail from the mailroom (located in our campus bookstore), participating in set-ups for admission events such as View AU or SOAR.

Occupying/working at the front desk and performing duties such as: answering the phone, greeting/assisting families and students with campus visit meetings/tours or questions, and escorting visiting students and families to their desired location on campus is a daily requirement that is asked.

Work-study students are a vital part of our office in admissions as they aid admission representatives in staying connected and organized with a large number of students we are in contact with throughout the year. In duties such as data entry that is a task asked of work-study student(s) to log (interactions with students, inquiries) in our database. Accuracy and integrity are expected to ensure accurate information is being recorded and that confidential information of students is protected.

We work as a team in our office and include work-study student(s) as a member of our admissions family. We encourage work study(s) students to be who they are while attaining professionalism and an adequate work ethic.

Qualifications: We are looking for someone who can be flexible in completing a variety of tasks and duties asked of them depending on the day. Someone eager to learn and assist students/families with positive helpful responses and/or solutions. Lastly, we are looking for a student who is outgoing and can share their Avila experience with pride to other students and families.

Desired Schedule: We expect our work-study students to abide by an agreed weekly schedule of 6-8 hours per week. Preferably shifts are those 6-8 hours dispersed into 2-3 days per week (Any time from 8 am-5 pm).  We do understand that schedules can become busy, especially depending on the time of the school year, and can adjust to be accommodating/flexible

Position Title: Registration & Student Records – Office Clerk

Supervisor:  Stephanie Sullivan, Registration & Student Records, 816-501-3611, stephanie.sullivan@avila.edu

Job Description:  The Registration and Records Office is looking for a work study student to help with general clerical duties to include, but not limited to:  answering telephones, assisting walk-in traffic, photocopying, scanning, data entry, mailing and filing, and other duties as assigned by Registration staff.

Qualifications/Skills Needed:

  • Professional customer service skills and a positive attitude when speaking with the general public or other campus personnel.
  • Attention to detail to help maintain accurate records, good computer skills, and the ability to problem solve as needed.
  • Dependable, neatly dressed, good/consistent work habits, and the ability to work with a supervisor and/or independently when necessary.
  • Must be willing to learn office skills, Microsoft Office applications, and the campus student information system.
  • Must be able to maintain confidential information in a professional manner.
  • Available work hours are Monday-Friday, 8am-5pm. Hours and schedule can be adjusted to accommodate class schedules.

Desired Schedule/Approximate Hours per week: 5-10 hours/week: Regular schedule to allow for budgeting of time efficiently

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