Tuition, Housing Costs, and Fees

Do You Have Questions About Tuition, Billing, Payments, or Refunds?

You’re in the right place.

The Business Office at Avila is responsible for the billing and processing of tuition and fee payments, collection services on past due accounts, third-party billings, and the disbursement of excess financial aid and all other refunds.

You can use your financial aid to pay standard charges such as tuition, room and board, course fees, University fees, etc. However, per federal regulations, Avila University cannot apply your financial aid toward penalty fees such as late payment fees, late enrollment fees, returned check fees, and finance charges.

Looking for a scholarship or student loan information? Visit the Financial Aid Office.


Contact

Business Office, SSC in Hodes
11901 Wornall Road / Kansas City, MO 64145 / 816.501.3700


E: BusinessOffice@avila.edu

Tuition, Housing, and Fees

Estimated 2021-2022 costs before financial aid
Full-time (off-campus resident) in our traditional undergraduate programs
Full-time tuition (12 to 18 credit hours per semester, books and campus fees included!*) =  $21,740
Total off-campus costs =  $21,740
_________________
Full-time (on-campus resident) in our traditional undergraduate programs
Full-time tuition (12 to 18 credit hours per semester, books and campus fees included!*) =  $21,740
Room and board (double room/full meal plan) =  $7,516
Total on-campus costs =  $29,256
_________________
Part-time & Audit Tuition & Fees in our traditional undergraduate programs
Tuition & Student Resources Fee =  $870 / credit (1 to 11 credits, or each credit over 18 per semester)
_________________
Dual Enrollee High School Student (Junior/Senior) Tuition
Tuition & Student Resources Fee = $130 / credit
Estimated 2021-2022 costs before financial aid
Adult Student Undergraduate Tuition =  $468 / credit hour
(Books and class materials are your responsibility in all Adult undergraduate programs.)

Business Administration (MBA)
Tuition & Fees =  $600 / credit
Tuition and fees are the same for audited and credit courses. Previous term charges must be paid in full before registering for the next term.

_________________

Education Masters
Tuition & Fees =  $488 / credit
_________________
Initial Teacher Certification
Tuition & Fees =  $488 / credit
_________________
Kinesiology Masters
Tuition & Fees =  $606 / credit
_________________
Management and Organizational Development Psychology Masters
Tuition & Fees =  $560 / credit
_________________
Psychology and Counseling Psychology Masters
Tuition & Fees =  $606 / credit
_________________
Strategic Communication Masters
Tuition & Fees =  $560 / credit
_________________
Graduate Certificates: (Strategic Human Resources, Executive Leadership Development, Project Management, Leadership Coaching, Workplace Instructional Design, Change Management, Strategic Communication, and Diversity & Inclusion)
Tuition & Fees =  $488 / credit
_________________

Books and class materials are your responsibility in all Graduate programs.

Graduate Assistantships
*Graduate Assistantships may be available by each department. Please contact the graduate department of interest to inquire.

International Graduate Tuition Rates
International students pay the same program rate as domestic students. Books, room & board, and health insurance are additional and may vary.

Estimated costs for 2021-2022
Res Hall Activity Fee = $100 / year
On-Campus Meal Plans
19-week meal plan =  $4,016 / year
14-week meal plan =  $3,690 / year
Thompson Hall Meal Plan =  $2,466 / year
Military Tuition Billing Rate for Tuition Assistance 2021-2022
Full-time Undergraduate tuition billing rate =  $694.63 [$21,740 – $901 (books/fees) = $20,839]

Less than full-tuition undergraduate billing rate =  $831 per credit hour ($870-$39 fees)

Adult Student Undergraduate billing rate =  $429 per credit hour ($468- $39 fees)

Masters Management,, Strategic Comm., and Organizational Development Psychology = $521 per credit hour ($560 -$39 fees)

MBA Graduate billing rate = $561 per credit hour ($600 -$39 fees)

Masters of Education billing rate = $449 per credit hour ($488 -$39 fees)

Masters of Kinesiology billing rate =  $567 per credit hour ($606 -$39 fees)

Masters of Psychology billing rate =  $567 per credit hour ($606 -$39 fees)

Graduate Certificate in Education, Strategic Comm. = $449 per credit hour ($488 -$39 fees)

Estimated costs for 2021-2022
Full-Time, Traditional, Non-Resident Undergraduate Tuition & Fees
Tuition (books and standard campus fees included) =  $31,490/year
International Graduate Tuition Rates
International students pay the same program rate (see above) as domestic students. Books, room & board, and health insurance are additional and may vary.
Graduation Fee =  $175.00
Nursing Program (BSN Only) Fee =  $600.00 / semester, $1,200 / year
Course Fees – Varies by Course
International Student Services (Health Insurance) =  $856.50 / six months
Rad Tech Fees = $220.00 / semester, $440.00 / year
Credential Filing Fee = $35.00
Rad. Tech. Enrichment/Board Prep = $510.00/credit
Off-Campus Teaching = $75.00/credit
No charge for overload MU 151, 155, 251, 255

*Course/lab fees will be in addition to the published tuition rate. A complete list of course/lab fees can be found in the course schedule and vary by major.

Payments & refunds

Payments

Advanced Payments – First-year Undergraduates Only
An Enrollment Deposit is required of all new students entering the University to reserve both a space in the class and/or the residence halls.
• For students entering in the fall semester, the enrollment deposit is due by the date established in the written notification of acceptance. This deposit is non-refundable after May 1. Students entering in the fall semester who apply, are accepted or register after August 5, will be required to make payment of one-fifth of the semester balance, less finalized financial aid, at the time of registration.
• For students entering in the spring semester, the enrollment deposit is due and is non-refundable after January 1. Students entering in the spring semester, who apply are accepted or register after January 5, will be required to make payment of one-fifth of the semester balance, less finalized financial aid, at the time of registration. The Enrollment Deposit will be credited to the student’s account and deducted from the first semester’s expenses.

Payment of Accounts
FALL semester payments are due in full (with a combination of financial aid/scholarships, out-of-pocket payment, payment plan) by August 5th and SPRING semester payments are due in full (with a combination of financial aid/scholarships, out-of-pocket payment, payment plan) by January 5th.

*Failure to satisfy the bill by the above dates will result in one or more of the following actions:*
1. Cancellation of the student’s registration
2. A hold on the student’s record and/or registration (BU balance unpaid, hold on registration & transcript; BT transcript hold; BW balance write-off)
3. Late payment fee

A student may be reinstated into their classes within the designated time period by bringing the account to the current status . However, the original classes cannot be guaranteed.

• Early application for financial aid allows for the aid to be finalized by the payment due date.
• Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student.
• Payments can be made online through MyAU:

  • eCheck/ACH – A free and convenient payment option. Simply enter your U.S. checking or savings account information and payment will be made electronically  OR
  • Visa, MasterCard, American Express, Diner’s Club, and Novus Network (Discover). If paying by credit card, a 2.75% service fee will be charged by the credit card company.
  • Pay your full tuition bill, or the amount remaining after financial aid, in manageable monthly installments. It takes only a few minutes and you pay just one low fee at the time of enrollment.

You can pay in the Business Office with cash, personal checks, and money orders. Credit/debit cards are not accepted in the office. No payments are accepted by phone.

Each student is required to have a signed student payment agreement and guarantee document on file in the Business Office.

If a student account is unpaid and therefore placed with an outside collection agency, additional restrictions will apply to future enrollment including payment of the past due amount in full and pre-payment for the next term of enrollment.

Deferred Payment Plan
Through Avila’s Deferred Payment Plan, the account balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/term. The payment plan agreement should be selected on-line (through your MyAU account) prior to the beginning of each semester/ term.

The deferred payment plan is for five months each semester. Summer payments can be paid over the summer months.
• FALL – 20% of your balance, after finalized financial aid, is due each month on the 5th,
(August – December)
• SPRING – 20% of your balance, after finalized financial aid, is due each month on the 5th, (January – May)
• SUMMER – payment plans are for the term of summer enrollment.

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $75.00 fee for the annual payment plan (July – June) or $40.00 per semester payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Discounts through BrightHorizons/EdAssist require proof of employment with the partner employer when the student first enrolls at Avila, and each fall thereafter to receive the discount.

Financial Aid and Loan Recipients
• In order for financial aid awards to be applied, a signed copy of the Financial Aid Award Letter indicating aid that is being accepted must be returned to the Financial Aid Office.
• Additional documents may be required and must be received prior to the disbursement of some funds.
• Undergraduate students must be enrolled and attending a full-time schedule (12 – 18 hours) to receive Avila Aid and a minimum of 6 hours to receive Federal Loans.
• Graduate students must be enrolled and attending a minimum of 3 credit hours to receive Federal Loans.
• The student will be responsible for any payment due on the scheduled due dates.
• Loan proceeds must be finalized to be considered as payment on the student account. If finalized financial aid does not cover the semester balance, personal payment will be due on the scheduled dates.
• Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds. Please note: Loans of any type must be repaid.
• Students qualifying for tuition discounts such as Alumni or Institute and who have a 3rd party paying their tuition will have the discount removed and the 3rd party will be invoiced for the full tuition amount.
Late Payment Penalties
Failure to make a payment due on a student account by the due date will result in one or more of the following actions:
1. A hold on the student’s record and/or registration
2. Late payment fee

Refunds

Credit Balance Refunds
Refunds are available from the Business Office as outlined below:

• Avila University delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit this link for more information: https://bankmobiledisbursements.com/refundchoices/. To view our third-party servicer contract for refund management, click here.

Federal Direct Subsidized Loan, Federal Direct Unsubsidized Loan recipients:
• Note: Loans of any type must be repaid
• Avila University regulations will not permit credit balances generated by student loans to be refunded until classes have begun and attendance has been verified. When such a credit balance exists, the refund will be available within 14 days of receipt of the funds by the University.

Residence Hall Refunds
Students who have been granted a withdrawal from the University may check out of the residence halls and receive refunds as follows:
• 1 – 8 calendar days of the semester, students will receive a partial refund of their total room fees and board fees.
• After the eighth calendar day of classes, adjustments will be calculated by dividing the total room and contract amount by the number of weeks in the semester and then multiplying that by the number of weeks the student has resided in the residence hall. Board fees are not refunded.
• Students who are dismissed from the halls for disciplinary reasons will not receive a refund.  The room and board refund policy is determined by the Student Life Office.

Enrollment Changes and Tuition Adjustments
• In any instance of adding, dropping, or withdrawing from courses, the student must complete a Change of Schedule form available in the Registration and Student Records Office and return the form to that office.
• The date the form is returned and processed in the Registration and Student Records Office is the date used for adjustments to charges. The time periods for the adjustments commence with the first day of classes according to the academic calendar and not the beginning date of the individual courses unless otherwise noted. Fees are only refundable with the cancellation of registration.

FULL-TIME STUDENTS

Cancellation of Registration
Prior to the start of classes and during the first eight calendar days of the semester, a cancellation of registration will result in a cancellation of all tuition and fees. Cancellation of registration is a complete withdrawal from the university and no records will be kept. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first week of classes to officially cancel the registration. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under the Return of Title IV Federal Student Aid.

Change of Status from Full-time to Part-time
Prior to the start of classes and during the first fourteen calendar days of the 16 week semester, tuition charges will be re-assessed at the part-time rate. After fourteen calendar days and up to twenty-one days, there will be a refund of 50% tuition.  After twenty-one days, there is no refund of tuition. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first twenty-one calendar days of the 16 week semester to officially re-assess tuition.  The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid

Withdrawal from Some or All Classes

Classes meeting 16 weeks

Students withdrawing from classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition.

  • Before start of the 16 week semester and through first fourteen days of the 16 week semester:
    • 100% tuition and fees refund
  • 15th through 21st calendar day from start of the 16 week semester:
    • 50% tuition refund; no refund for fees
  • 22nd calendar day from start of the 16 week semester and after:
    • no refund of tuition or fees

Classes meeting 8 weeks 

Students withdrawing from classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition and fee charges.

  • Before start of the term in which the class is scheduled and through seventh day of the term:
    • 100% tuition and fees
  • 8th through 10th calendar day from the start of the term in which the class is scheduled:
    • 50% tuition refund; no refund for fees
  • 11th calendar day from the start of the term in which the class is scheduled:
    • no refund of tuition or fees

Classes meeting 4 – 7 weeks

Students who withdraw from classes meeting 4-7 weeks are eligible for refunds under the following schedule:

  • Before start of the start of the term in which the class is scheduled through 4th day of the start of the term in which the class is scheduled:
    • 100% tuition and fees
  • 5th calendar day from the start of the term in which the class is scheduled and after:
    •  No refund of tuition or fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under the Return of Title IV Federal Student Aid.

NON-CREDIT STUDENTS
Adjustments will be made according to the above policy.

REFUND and TUITION ADJUSTMENT APPEAL POLICY
Students who feel their individual circumstances warrant an exception from the above-stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted, and appropriate materials to support the request for the exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all appeal materials are complete in the Academic Affairs Office, the student will receive written notification of the decision. The appeal must be received by the Academic Affairs Office within one year after the semester in which the registration occurred.

Return of Student Aid
Return of Title IV Federal Student Aid
Students who withdraw from all courses before 61% of the semester has elapsed will be evaluated according to the Department of Education guidelines and formula as stipulated by the Higher Education Amendments of 1998. Federal aid is earned by the percentage of the payment period the student completes. The percentage of aid earned is derived by dividing calendar days attended in the period by total days in that period. Weekends are included, but scheduled breaks that are at least five (5) days long are excluded. If the student completes more than 60% of the term, 100% of the aid is earned for the period, and no immediate repayment obligation results. If the student completes 60% or less of the term, the portion of the federal aid determined to be unearned must be repaid to the federal programs.

The Title IV federal programs that are affected include Direct Subsidized and Unsubsidized loan programs and the Direct Grad PLUS loan program. Federal aid programs are returned in the following order: Direct  Unsubsidized Loan, Direct  Subsidized Loan, Direct Grad PLUS, and other Title IV programs. Avila will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV aid overpayment. The student will be ineligible for further Title IV aid until the overpayment has been paid in full to Avila University and/or satisfactory repayment arrangements have been made with the Department of Education. The return of enrollment charges policy calculation and applicable institutional refunds will be processed within 30 days of the withdrawal date. A letter indicating the calculation results, any applicable refund, or the adjusted statement of charges will be sent to the student’s home address.

Payment of Accounts

FALL semester payments are due in full (with a combination of financial aid/scholarships, out-of-pocket payment, payment plan) by August 5th and SPRING semester payments are due in full (with a combination of financial aid/scholarships, out-of-pocket payment, payment plan) by January 5th.

*Failure to satisfy the bill by the above dates will result in one or more of the following actions:*
1. Cancellation of the student’s registration
2. A hold on the student’s record and/or registration (BU balance unpaid, hold on registration & transcript; BT transcript hold; BW balance write-off)
3. Late payment fee

A student may be reinstated into their classes within the designated time period by bringing the account to the current status . However, the original classes cannot be guaranteed.

• Early application for financial aid allows for the aid to be finalized by the payment due date.
• Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student.

• Payments can be made online through MyAU:

  • eCheck/ACH – A free and convenient payment option. Simply enter your U.S. checking or savings account information and payment will be made electronically  OR
  • Visa, MasterCard, American Express, Diner’s Club, and Novus Network (Discover). If paying by credit card, a 2.75% service fee will be charged by the credit card company.
  • Pay your full tuition bill, or the amount remaining after financial aid, in manageable monthly installments. It takes only a few minutes and you pay just one low fee at the time of enrollment.

You can pay in the Business Office with cash, personal checks, and money orders. Credit Cards are not accepted in the office. No payments are accepted by phone.

Each student is required to have a signed student payment agreement and guarantee document on file in the Business Office.

If a student account is unpaid and therefore placed with an outside collection agency, additional restrictions will apply to future enrollment including payment of the past due amount in full and pre-payment for the next term of enrollment.

Deferred Payment Plan
Through Avila’s Deferred Payment Plan, the account balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/term. The payment plan agreement should be selected on-line (through your MyAU account) prior to the beginning of each semester/ term.

The deferred payment plan is for five months each semester. Summer payments can be paid over the summer months.
• FALL – 20% of your balance, after finalized financial aid, is due each month on the 5th,
(August – December)
• SPRING – 20% of your balance, after finalized financial aid, is due each month on the 5th, (January – May)
• SUMMER – payment plans are for the term of summer enrollment.

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $40.00 per semester/term payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Discounts through BrightHorizons/EdAssist require proof of employment with the partner employer when the student first enrolls at Avila, and each fall thereafter to receive the discount.

Financial Aid and Loan Recipients
• In order for financial aid awards to be applied, a signed copy of the Financial Aid Award Letter indicating aid that is being accepted must be returned to the Financial Aid Office.
• Additional documents may be required and must be received prior to the disbursement of some funds.
• Education Certification students must be enrolled and attending a minimum of 6 hours to receive Federal Loans.
• Education Graduate students must be enrolled and attending a minimum of 3 credit hours to receive Federal Loans.
• The student will be responsible for any payment due on the scheduled due dates.
• Loan proceeds must be finalized to be considered as payment on the student account. If finalized financial aid does not cover the semester balance, personal payment will be due on the scheduled dates.
• Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds. Please note: Loans of any type must be repaid.
• Students qualifying for tuition discounts such as Alumni or Institute and who have a 3rd party paying their tuition will have the discount removed and the 3rd party will be invoiced for the full tuition amount.

Late Payment Penalties
Failure to make a payment due on a student account by the due date will result in one or more of the following actions:
1. A hold on the student’s record and/or registration
2. Late payment fee

Refunds

Credit Balance Refunds
Refunds are available from the Business Office as outlined below.

• Avila University delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit this link for more information: https://bankmobiledisbursements.com/refundchoices/.  To view our third-party servicer contract for refund management, click here.

Federal Direct Loan recipients:
• Note: Loans of any type must be repaid
• Avila University regulations will not permit credit balances generated by student loans to be refunded until classes have begun and attendance has been verified. When such a credit balance exists, the refund will be available by the 14th day after the receipt of funds by the University.

Enrollment Changes and Tuition Adjustments
• In any instance of adding, dropping, or withdrawing from courses, the student must complete a Change of Schedule form available in the Registration and Student Records Office and return the form to that office.
• The date the form is returned and processed in the Registration and Student Records Office is the date used for adjustments to charges. The time periods for the adjustments commence with the first day of classes according to the academic calendar and not the beginning date of the individual courses unless otherwise noted. Fees are only refundable with the cancellation of registration.

Cancellation of Registration
Prior to the start of classes, a cancellation of registration will result in a cancellation of all tuition and fees. Cancellation of registration is a complete withdrawal from the university and no records will be kept. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office before the start of the term to officially cancel the registration. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under the Return of Title IV Federal Student Aid.

Withdrawal from Some or All Classes

Classes meeting 9 weeks or longer
Students withdrawing from classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges.

  • Before start of the term in which the class is scheduled and through the 14th day of the term:
    • 100% tuition and fees
  • 15th through 21st calendar day from start of the term in which the class is scheduled:
    • 50% tuition refund; no refund for fees
  • 22nd calendar day calendar day from start of the term in which the class is scheduled and after:
    • no refund of tuition or fees

Classes meeting 8 weeks
Students who withdraw from classes meeting 8 weeks are eligible for refunds under the following schedule:

  • Before start of the term in which the class is scheduled and through seventh day of the term in which the class is scheduled:
    • 100% tuition and fee refund
  • 8th through 10th calendar day from the start of the term in which the class is scheduled:
    • 50% tuition refund; no refund for fees
  • 11th calendar day from the start of the term in which the class is scheduled:
    • no refund of tuition or fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid below.
Classes meeting 5 weeks or less
Students who withdraw from classes meeting less 5 weeks and less are eligible for refunds under the following schedule:

  • Before start of session and through the 4th day of term in which the class is scheduled:​​
    • 100% tuition and fees refund
  • 5th day of term in which the class is scheduled:
    • no refund of tuition or fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under the Return of Title IV Federal Student Aid.

REFUND and TUITION ADJUSTMENT APPEAL POLICY
Students who feel their individual circumstances warrant an exception from the above-stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted, and appropriate materials to support the request for the exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all appeal materials are complete in the Academic Affairs Office, the student will receive written notification of the decision. The appeal must be received by the Academic Affairs Office within one year after the semester in which the registration occurred.

Return of Student Aid
Return of Title IV Federal Student Aid
Students who withdraw from all courses before 61% of the semester has elapsed will be evaluated according to the Department of Education guidelines and formula as stipulated by the Higher Education Amendments of 1998. Federal aid is earned by the percentage of the payment period the student completes. The percentage of aid earned is derived by dividing calendar days attended in the period by total days in that period. Weekends are included, but scheduled breaks that are at least five (5) days long are excluded. If the student completes more than 60% of the term, 100% of the aid is earned for the period, and no immediate repayment obligation results. If the student completes 60% or less of the term, the portion of the federal aid determined to be unearned must be repaid to the federal programs.

The Title IV federal programs that are affected include Direct Subsidized and Unsubsidized loan programs and the Direct Grad PLUS loan program. Federal aid programs are returned in the following order: Direct Unsubsidized Loan, Direct Subsidized Loan, Direct Grad PLUS, and other Title IV programs. Avila will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV aid overpayment. The student will be ineligible for further Title IV aid until the overpayment has been paid in full to Avila University and/or satisfactory repayment arrangements have been made with the Department of Education. The return of enrollment charges policy calculation and applicable institutional refunds will be processed within 30 days of the withdrawal date. A letter indicating the calculation results, any applicable refund, or the adjusted statement of charges will be sent to the student’s home address.

Payment of Accounts

FALL semester payments are due in full (with a combination of financial aid/scholarships, out-of-pocket payment, payment plan) by August 5th and SPRING semester payments are due in full (with a combination of financial aid/scholarships, out-of-pocket payment, payment plan) by January 5th .

*Failure to satisfy the bill by the above dates will result in one or more of the following actions:*
1. Cancellation of the student’s registration
2. A hold on the student’s record and/or registration (BU balance unpaid, hold on registration & transcript; BT transcript hold; BW balance write-off)
3. Late payment fee

A student may be reinstated into their classes within the designated time period by bringing the account to the current status . However, the original classes cannot be guaranteed.

• Early application for financial aid allows for the aid to be finalized by the payment due date.
• Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student.
• Payments can be made online through MyAU:

  •  eCheck/ACH – A free and convenient payment option. Simply enter your U.S. checking or savings account information and payment will be made electronically  OR
  • Visa, MasterCard, American Express, Diner’s Club, and Novus Network (Discover). If paying by credit card, a 2.75% service fee will be charged by the credit card company.
  • Pay your full tuition bill, or the amount remaining after financial aid, in manageable monthly installments. It takes only a few minutes and you pay just one low fee at the time of enrollment.

You can pay in the Business Office with cash, personal checks, and money orders. Credit Cards are not accepted in the office. No payments are accepted by phone.

Each student is required to have a signed student payment agreement and guarantee document on file in the Business Office.

If a student account is unpaid and therefore placed with an outside collection agency, additional restrictions will apply to future enrollment including payment of the past due amount in full and pre-payment for the next term of enrollment.

Deferred Payment Plan(s)

Deferred Installment Payment Plan – $40.00 fee per semester

Through Avila’s Installment Payment Plan, the account balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/term. The payment plan agreement should be selected on-line (through your MyAU account) prior to the beginning of each semester/ term.

The deferred payment plan is for five months each semester. Summer payments can be paid over the summer months.
• FALL – 20% of your balance, after finalized financial aid, is due each month on the 5th,
(August – December)
• SPRING – 20% of your balance, after finalized financial aid, is due each month on the 5th, (January – May)
• SUMMER – payment plans are for the term of summer enrollment.

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $40.00 per semester/term payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Discounts through BrightHorizons/EdAssist require proof of employment with the partner employer when the student first enrolls at Avila, and each fall thereafter to receive the discount.

Employer Reimbursement Deferred Payment Plan – $40.00 fee per semester
• Payments are due 45 days after the ending date of each class.
• Upon enrollment, the student must provide documentation from their Employer of the Reimbursement Policy (first semester and every subsequent fall).

If payments are not made on or before the due dates, a $25.00 late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Discounts through BrightHorizons/EdAssist require proof of employment with the partner employer when the student first enrolls at Avila, and each fall thereafter to receive the discount.

Financial Aid and Loan Recipients

• In order for financial aid awards to be applied, a signed copy of the Financial Aid Award Letter indicating aid that is being accepted must be returned to the Financial Aid Office.
• Additional documents may be required and must be received prior to the disbursement of some funds.
• Institute Undergraduate students must be enrolled and attending a minimum of 6 hours to receive Federal Loans.
• Institute Graduate students must be enrolled and attending a minimum of 3 credit hours to receive Federal Loans.
• The student will be responsible for any payment due on the scheduled due dates.
• Loan proceeds must be finalized to be considered as payment on the student account. If finalized financial aid does not cover the semester balance, personal payment will be due on the scheduled dates.
• Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds. Please note: Loans of any type must be repaid.
• Students qualifying for tuition discounts such as Alumni or Institute and who have a 3rd party paying their tuition will have the discount removed and the 3rd party will be invoiced for the full tuition amount.

Late Payment Penalties
Failure to make a payment due on a student account by the due date will result in one or more of the following actions:
1. A hold on the student’s record and/or registration
2. Late payment fee

Refunds

Credit Balance Refunds
Refunds are available from the Business Office as outlined below.

• Avila University delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit this link for more information: https://bankmobiledisbursements.com/refundchoices/.  To view our third-party servicer contract for refund management, click here.

Federal Direct Loan recipients:
• Note: Loans of any type must be repaid
• Avila University regulations will not permit credit balances generated by student loans to be refunded until classes have begun and attendance has been verified. When such a credit balance exists, the refund will be available within 14 days of the receipt of the funds by the University.

Cancellation of Registration
Prior to the start of classes, a cancellation of registration will result in a cancellation of all tuition and fees. Cancellation of registration is a complete withdrawal from the university and no records will be kept. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first week of classes to officially cancel the registration. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under the Return of Title IV Federal Student Aid.

Withdrawal from Some or All Classes

Classes meeting 9 weeks or longer
Students withdrawing from classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges.

  • Before start of the term in which the class is scheduled and through the 14th day of the term:
    • 100% tuition and fees
  • 15th through 21st calendar day from start of the term in which the class is scheduled:
    • 50% tuition refund; no refund for fees
  • 22nd calendar day calendar day from start of the term in which the class is scheduled and after:
    • no refund of tuition or fees

Classes meeting 8 weeks
Students who withdraw from classes meeting 8 weeks are eligible for refunds under the following schedule:

  • Before start of the term in which the class is scheduled and through seventh day of the term in which the class is scheduled:
    • 100% tuition and fee refund
  • 8th through 10th calendar day from the start of the term in which the class is scheduled:
    • 50% tuition refund; no refund for fees
  • 11th calendar day from the start of the term in which the class is scheduled:
    • no refund of tuition or fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid below.
Classes meeting 5 weeks or less
Students who withdraw from classes meeting less 5 weeks and less are eligible for refunds under the following schedule:

  • Before start of session and through the 4th day of term in which the class is scheduled:​​
    • 100% tuition and fees refund
  • 5th day of term in which the class is scheduled:
    • no refund of tuition or fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under the Return of Title IV Federal Student Aid.

REFUND and TUITION ADJUSTMENT APPEAL POLICY
Students who feel their individual circumstances warrant an exception from the above-stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted, and appropriate materials to support the request for the exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all appeal materials are complete in the Academic Affairs Office, the student will receive written notification of the decision. The appeal must be received by the Academic Affairs Office within one year after the semester in which the registration occurred.

Return of Student Aid
Return of Title IV Federal Student Aid
Students who withdraw from all courses before 61% of the semester has elapsed will be evaluated according to the Department of Education guidelines and formula as stipulated by the Higher Education Amendments of 1998. Federal aid is earned by the percentage of the payment period the student completes. The percentage of aid earned is derived by dividing calendar days attended in the period by total days in that period. Weekends are included, but scheduled breaks that are at least five (5) days long are excluded. If the student completes more than 60% of the term, 100% of the aid is earned for the period, and no immediate repayment obligation results. If the student completes 60% or less of the term, the portion of the federal aid determined to be unearned must be repaid to the federal programs.

The Title IV federal programs that are affected include Direct Subsidized and Unsubsidized loan programs and the Direct Grad PLUS loan program. Federal aid programs are returned in the following order: Direct Unsubsidized Loan, Direct Subsidized Loan, Direct Grad PLUS, and other Title IV programs. Avila will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV aid overpayment. The student will be ineligible for further Title IV aid until the overpayment has been paid in full to Avila University and/or satisfactory repayment arrangements have been made with the Department of Education. The return of enrollment charges policy calculation and applicable institutional refunds will be processed within 30 days of the withdrawal date. A letter indicating the calculation results, any applicable refund, or the adjusted statement of charges will be sent to the student’s home address.

Payment of Accounts

FALL semester payments are due in full (with a combination of financial aid/scholarships, out-of-pocket payment, payment plan) by August 5th and SPRING semester payments are due in full (with a combination of financial aid/scholarships, out-of-pocket payment, payment plan) by January 5th.

*Failure to satisfy the bill by the above dates will result in one or more of the following actions:*
1. Cancellation of the student’s registration
2. A hold on the student’s record and/or registration (BU balance unpaid, hold on registration & transcript; BT transcript hold; BW balance write-off)
3. Late payment fee

A student may be reinstated into their classes within the designated time period by bringing the account to the current status . However, the original classes cannot be guaranteed.

• Early application for financial aid allows for the aid to be finalized by the payment due date.
• Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student.
•Payments can be made online through MyAU:

  •  eCheck/ACH – A free and convenient payment option. Simply enter your U.S. checking or savings account information and payment will be made electronically  OR
  • Visa, MasterCard, American Express, Diner’s Club, and Novus Network (Discover). If paying by credit card, a 2.75% service fee will be charged by the credit card company.
  • Pay your full tuition bill, or the amount remaining after financial aid, in manageable monthly installments. It takes only a few minutes and you pay just one low fee at the time of enrollment.

You can pay in the Business Office with cash, personal checks, and money orders. Credit Cards are not accepted in the office. No payments are accepted by phone.

Each student is required to have a signed student payment agreement and guarantee document on file in the Business Office.

If a student account is unpaid and therefore placed with an outside collection agency, additional restrictions will apply to future enrollment including payment of the past due amount in full and pre-payment for the next term of enrollment.

Deferred Payment Plan(s)

Deferred Installment Payment Plan – $40.00 fee per semester
Through Avila’s Installment Payment Plan, the account balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/term. The payment plan agreement should be selected on-line (through your myAU account) prior to the beginning of each semester/ term.

The deferred payment plan is for five months each semester. Summer payments can be paid over the summer months.
• FALL – 20% of your balance, after finalized financial aid, is due each month on the 5th,
(August – December)
• SPRING – 20% of your balance, after finalized financial aid, is due each month on the 5th, (January – May)
• SUMMER – payment plans are for the term of summer enrollment.

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $40.00 per semester/term payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Employer Reimbursement Deferred Payment Plan – $40.00 fee per semester
• Payments are due 45 days after the ending date of each class.
• Upon enrollment, the student must provide documentation from their Employer of the Reimbursement Policy (first semester and every subsequent fall).

If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Discounts through BrightHorizons/EdAssist require proof of employment with the partner employer when the student first enrolls at Avila, and each fall thereafter to receive the discount.

Financial Aid and Loan Recipients

• In order for financial aid awards to be applied, a signed copy of the Financial Aid Award Letter indicating aid that is being accepted must be returned to the Financial Aid Office.
• Additional documents may be required and must be received prior to the disbursement of some funds.
• MBA students must be enrolled and attending a minimum of 3 hours to receive Federal Loans.
• The student will be responsible for any payment due on the scheduled due dates.
• Loan proceeds must be finalized to be considered as payment on the student account. If finalized financial aid does not cover the semester balance, personal payment will be due on the scheduled dates.
• Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds. Please note: Loans of any type must be repaid.
• Students qualifying for tuition discounts such as Alumni or Institute and who have a 3rd party paying their tuition will have the discount removed and the 3rd party will be invoiced for the full tuition amount.

Late Payment Penalties
Failure to make a payment due on a student account by the due date will result in one or more of the following actions:
1. A hold on the student’s record and/or registration
2. Late payment fee

Refunds

Credit Balance Refunds
Refunds are available from the Business Office as outlined below.

• Avila University delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit this link for more information: https://bankmobiledisbursements.com/refundchoices/.  To view our third-party servicer contract for refund management, click here.

Federal Direct Loan recipients:
• Note: Loans of any type must be repaid
• Avila University regulations will not permit credit balances generated by student loans to be refunded until classes have begun and attendance has been verified. When such a credit balance exists, the refund will be issued within 14 days of receipt of the funds by the University.

Withdrawal from Some or All Classes

Classes meeting 9 weeks or longer
Students withdrawing from classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges.

  • Before start of the term in which the class is scheduled and through the 14th day of the term:
    • 100% tuition and fees
  • 15th through 21st calendar day from start of the term in which the class is scheduled:
    • 50% tuition refund; no refund for fees
  • 22nd calendar day calendar day from start of the term in which the class is scheduled and after:
    • no refund of tuition or fees

Classes meeting 8 weeks
Students who withdraw from classes meeting 8 weeks are eligible for refunds under the following schedule:

  • Before start of the term in which the class is scheduled and through seventh day of the term in which the class is scheduled:
    • 100% tuition and fee refund
  • 8th through 10th calendar day from the start of the term in which the class is scheduled:
    • 50% tuition refund; no refund for fees
  • 11th calendar day from the start of the term in which the class is scheduled:
    • no refund of tuition or fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid below.
Classes meeting 5 weeks or less
Students who withdraw from classes meeting less 5 weeks and less are eligible for refunds under the following schedule:

  • Before start of session and through the 4th day of term in which the class is scheduled:​​
    • 100% tuition and fees refund
  • 5th day of term in which the class is scheduled:
    • no refund of tuition or fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under the Return of Title IV Federal Student Aid.

REFUND and TUITION ADJUSTMENT APPEAL POLICY
Students who feel their individual circumstances warrant an exception from the above-stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted, and appropriate materials to support the request for the exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all appeal materials are complete in the Academic Affairs Office, the student will receive written notification of the decision. The appeal must be received by the Academic Affairs Office within one year after the semester in which the registration occurred.

Return of Student Aid
Return of Title IV Federal Student Aid
Students who withdraw from all courses before 61% of the semester has elapsed will be evaluated according to the Department of Education guidelines and formula as stipulated by the Higher Education Amendments of 1998. Federal aid is earned by the percentage of the payment period the student completes. The percentage of aid earned is derived by dividing calendar days attended in the period by total days in that period. Weekends are included, but scheduled breaks that are at least five (5) days long are excluded. If the student completes more than 60% of the term, 100% of the aid is earned for the period, and no immediate repayment obligation results. If the student completes 60% or less of the term, the portion of the federal aid determined to be unearned must be repaid to the federal programs.

The Title IV federal programs that are affected include Direct Subsidized and Unsubsidized loan programs and the Direct Grad PLUS loan program. Federal aid programs are returned in the following order: Direct Unsubsidized Loan, Direct Subsidized Loan, Direct Grad PLUS, and other Title IV programs. Avila will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV aid overpayment. The student will be ineligible for further Title IV aid until the overpayment has been paid in full to Avila University and/or satisfactory repayment arrangements have been made with the Department of Education. The return of enrollment charges policy calculation and applicable institutional refunds will be processed within 30 days of the withdrawal date. A letter indicating the calculation results, any applicable refund, or the adjusted statement of charges will be sent to the student’s home address.

Payment Plans

If after the semester charges and credits are applied to your account you are left with a balance owed, you can either pay the balance in full before classes start, take out an additional loan, or sign-up for the monthly payment plan.

Available Payment Plans per Division:

Through Avila’s Deferred Payment Plan, the account balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/term. The payment plan agreement should be selected on-line (through your MyAU account) prior to the beginning of each semester/ term.

The deferred payment plan is for five months each semester. Summer payments can be paid over the summer months.
• FALL – 20% of your balance, after finalized financial aid, is due each month on the 5th, (August – December)
• SPRING – 20% of your balance, after finalized financial aid, is due each month on the 5th, (January – May)
• SUMMER – payment plans are for the term of summer enrollment.

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $75.00 fee for the annual payment plan (July – June) or $40.00 per semester payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Deferred Installment Payment Plan – $40.00 fee per semester

Through Avila’s Installment Payment Plan, the account balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/term. The payment plan agreement should be selected on-line (through your MyAU account) prior to the beginning of each semester/ term.

The deferred payment plan is for five months each semester. Summer payments can be paid over the summer months.
• FALL – 20% of your balance, after finalized financial aid, is due each month on the 5th, (August – December)
• SPRING – 20% of your balance, after finalized financial aid, is due each month on the 5th, (January – May)
• SUMMER – payment plans are for the term of summer enrollment.

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $40.00 per semester/term payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Employer Reimbursement Deferred Payment Plan – $40.00 fee per semester

• Payments are due 45 days after the ending date of each class.
• Upon enrollment, the student must provide documentation from their Employer of the Reimbursement Policy (first semester and every subsequent fall).

If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Deferred Installment Payment Plan – $40.00 fee per semester

Through Avila’s Installment Payment Plan, the account balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/term. The payment plan agreement should be selected on-line (through your MyAU account) prior to the beginning of each semester/ term.

The deferred payment plan is for five months each semester. Summer payments can be paid over the summer months.
• FALL – 20% of your balance, after finalized financial aid, is due each month on the 5th, (August – December)
• SPRING – 20% of your balance, after finalized financial aid, is due each month on the 5th, (January – May)
• SUMMER – payment plans are for the term of summer enrollment.

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $40.00 per semester/term payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Employer Reimbursement Deferred Payment Plan – $40.00 fee per semester

• Payments are due 45 days after the ending date of each class.
• Upon enrollment, the student must provide documentation from their Employer of the Reimbursement Policy (first semester and every subsequent fall).

If payments are not made on or before the due dates, a late payment penalty may be assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Don’t worry if you forget – we’ll send out emails at the beginning of each semester/term. You will be able to log into your MyAU to see your billing statement, current balance and enroll in a payment plan. Contact us in the Business Office for assistance anytime you have a question about your account.

Click here for How To: Make a payment, View your billing statement, Enroll in a payment plan, See your current balance, Print your billing statement, and Get your 1098T

Questions? Need Assistance? Contact us

Lisa Power

Director of Student Business Operations Phone 816.501.3796

Lisa Vivian

Accounts Receivable Specialist Phone 816-501-3735

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