Graduation Information

Commencement 2021

Commencement Activities at a glance.

Graduation PracticeMay 12, 2021 4 p.m. — Mabee Fieldhouse
Sending Ceremony & ReceptionMay 14, 2021 5 p.m. — RSVP by April 30
CommencementMay 15, 2021 — 9 a.m. College of Liberal Arts and Social Sciences
May 15, 2021 — 12:30 p.m. College of Science and Health
May 15, 2021 — 4 p.m. College of Professional Schools
LocationKansas City Municipal Auditorium, 301 W. 13th Street, KCMO 64105
All participants, family members, and guests will be screened for temperature before entry into the event space.  Anyone with symptoms is asked to refrain from attending. Masks must be worn properly covering both your nose and mouth at all times. Social distancing and other health and safety guidelines will be enforced. Hand sanitizer will be available in key locations throughout the auditorium. 
 

Cap & Gown Pick-Up

Graduating students who ordered cap and gown may pick theirs up starting Thursday, April 22, 2021 between 3 p.m. and 6 p.m. If you ordered commencement tickets for family and friends, you will pick them up at the same time.

No guest will be admitted without a pre-ordered ticket. For family members who cannot attend we will be live streaming the graduation.  The link will be posted on Avila’s website.

To order guest tickets, check your Avila email account for the link. Subject line: “Graduation info and reminder to order your guest tickets.”

Cap & Gown Pick-Up Times:
Thursday, April 22 — 3 p.m. – 6 p.m.
Friday, April 23 — 8 a.m. – 10 a.m.
Monday, April 26 — 10 a.m. – noon
Wednesday, April 28 — 1 p.m. – 4 p.m.

As you pick up your cap & gown, we will be recording your name for the correct pronunciation as needed. Questions? Email graduation@avilla.edu

All 2019-2020 graduates are also invited to walk the stage.

If you have not previously notified us of your intention to walk, you must send an email to graduation@avila.edu by Monday, April 19, 2021

Graduation Events

All Bachelor and Master Degree candidates participating in the commencement exercises are REQUIRED to attend this practice session. Caps and gowns are not worn. Practice lasts approximately one hour.

If you are absolutely unable to attend practice, please request to be excused by emailing graduation@avila.edu.

TBD

Questions regarding the Sending Ceremony should be directed to Campus Ministry at 816.501.2423.

 

Please allow 90 minutes for each ceremony.

Each student who is participating in the ceremony will have six (6) tickets for family and guests. To reserve your tickets, see your Avila email with graduation information for a link.

Tickets will be distributed before the date of the ceremony on a first-come basis.  This number is determined by a total number that has been approved by the Kansas City Health Department for maximum capacity and assuring proper social distancing. All families will sit in pods together. For example, if a student has 6 tickets then all six must sit together in their assigned pod.

For family members who cannot attend we will be live streaming the graduation.  The link will be posted on Avila’s website.

*CAPS AND GOWNS: When caps and gowns are ready for pick up, an email will be sent to your Avila email and the private email address you provided on your graduation application.

Graduate check-in begins one hour prior to your scheduled ceremony time.  All graduates should allow time to park and be checked in no later than one hour prior to your ceremony. Graduates not checked-in may not be allowed to walk.  Detailed instructions will be given at Graduation Practice on May 12 at 4 p.m. inside Mabee Fieldhouse.

Questions regarding diplomas should be directed to the Office of Registration and Student Records at 816-501-2410.

Ceremony questions should be directed to graduation@avila.edu

 

Commencement Logistics

A ticket is required for this event. Each student who is participating in the ceremony will have six (6) tickets for family and guests. This number is determined by a total number that has been approved by the Kansas City Health Department for maximum capacity and assuring proper social distancing. All families will sit in pods together. Students can request tickets using the link that was provided in an email to their avila.edu email account.

For family members who cannot attend we will be live streaming the graduation.  The link will be posted on Avila’s website.

All participants, family members, and guests will be screened for temperature before entry into the event space.  Anyone with symptoms is asked to refrain from attending. Masks must be worn properly covering both your nose and mouth at all times. Social distancing and other health and safety guidelines will be enforced. Hand sanitizer will be available in key locations throughout the auditorium. 

  • Participants will use the 14th street entrance directly into the staging area for Graduates.
  • Family members and guests will use the 13th street entrance directly into the Auditorium.
  • Family members and guests will not be able to move into the area of the graduates.

Audit/Application Process

No less than two semesters and no more than four semesters; you should log into MyAU and request an audit to be completed for your degree.

Once you have completed this through MyAU, please allow four to six weeks for the audit to be completed in the Registration & Student Records Office. You will receive a communication from the Registration Office indicating your requirements through your Avila e-mail. Your academic advisor/s will also receive a copy of your audit results.

After receiving your audit results, please make an appointment with your academic advisor/s to review and determine when you will be able to complete the requirements. This will determine your graduation conferred date.

 

If participating in commencement, the application is due:

For all degree completion dates – NOVEMBER 15.

If NOT participating in commencement, the application is due:

Degree Completion Date Application Due Date:
December November 15
March February 1
May March 15
June May 1
August June 15

A one-time graduation fee of $175 will be charged to student accounts when the application is received. Late fees will be charged to students who apply after the above deadlines.

 

General Graduation Information

Graduation honors are awarded for baccalaureate degrees only. Honors for the first baccalaureate degree will be based on all work completed, including transfer work. Honors for the second baccalaureate degree will be based on Avila University’s work only. Students must have completed at least 64 hours of coursework at Avila after the completion of the first degree to be eligible for honors.

Graduation honors are based on the cumulative grade point average as follows:
Summa cum laude …………. 3.900 – 4.000
Magna cum laude…………… 3.700 – 3.899
Cum laude …………………….. 3.500 – 3.699

Honors announced at the graduation ceremony will be based on the work completed the fall semester prior to May graduation. If a student did not attend the fall semester, the announced honors will be based on the grade point average from the last semester of attendance prior to the fall semester.

Official honors will be recorded on the student’s diploma and transcript. Official honors are based on the final grade point average after the last semester of coursework is completed. Official honors may be different than those announced at the graduation ceremony if a student’s grade point average changes the status during the last semester of coursework.

 

When two majors are completed in different areas (e.g. B.S., B.A.), the student must designate which major is the first major, which will indicate which degree will be conferred.  In addition to meeting all requirements for the first major, the student must complete a minimum of fifteen (15) credits in the second major that are not already used to satisfy requirements for the first major requirements for the core.

Second Degree Requirements for earning two degrees to be awarded simultaneously:

  • Completion of a minimum of thirty (30) semester hours at Avila University in addition to the minimum 128 hours required for the first baccalaureate degree for a total of 158 hours.
  • Completion of both majors with at least 12 upper-division hours in each major taken at Avila University; a “C” grade is required in each upper-division course in the majors.

Requirements for earning a second degree after having been awarded a baccalaureate degree:

  • Completion of a minimum of thirty (30) additional semester hours at Avila University after the awarding of the first baccalaureate degree.
  • Completion of a major with at least 12 upper-division hours in the major taken at Avila University; a “C” grade is required in each upper-division course in the major.
  • Completion of the core curriculum as stated in the academic catalog.

You will receive written notification from the Registration & Student Records Office when your degree is ready. If you prefer to have your diploma mailed to you, please click the link below:

Mail My Diploma

 

February 12, 2020

Come and join us in Marian Center  just outside the dining hall to Order your Invitations and Class rings from 11-1 pm

Balfour will be present to assist you with ordering and any questions regarding Graduation invitations and class rings

 

Effective October 15, 2017, the graduation fee is $175.

You must have requested a Bachelor’s degree audit, received your results, and discussed with your academic advisor/s before applying to graduate.

Once you receive your graduation audit results and review with your advisor to determine your graduation conferred date, then you can submit your Graduation Application by logging into MyAU.  You will receive a confirmation email once you submit your Graduation Application in MyAU.

Please make sure to check out the Graduation Events section of this webpage for information regarding  Graduation Practice, Alumni at Last Bash, Sending Ceremony, and the Commencement Ceremony.

 

Effective October 15, 2017, the graduation fee is $175.

Notice: Master students are not required to submit a Graduation Audit Request form.

Please submit your Graduation Application by logging into MyAU. You will receive a confirmation email when submitted.  You will also receive a graduation snapshot of your degree requirements from the Registration and Student Records Office.  The graduation snapshot will be sent to your Avila email account.

Please make sure to check out the Graduation Events section of this webpage for information regarding Graduation Practice, Alumni at Last Bash, Sending Ceremony, and the Commencement Ceremony.

 

Guest Information

Hotels within 2 blocks of Kansas City Convention Center

Kansas City Marriott Downtown
200 West 12th St.
Kansas City, MO 64105

Holiday Inn Kansas City Downtown – Aladdin
1215 Wyandotte St.
Kansas City, MO 64105

Crown Plaza Kansas City Downtown
1301 Wyandotte St.
Kansas City, MO 64105

Loews Kansas City Hotel
1515 Wyandotte St.
Kansas City, MO 64108

 

Barney Allis Plaza Parking Garage — $10 Event Parking
(Between 12th and 13th Streets)
Enter the parking garage on Wyandotte or Central between 12th & 13th Streets)

Auditorium Plaza Garage
1220 Wyandotte St
Kansas City, MO 64105

Service Lot — $10 Event Parking
(Between 12th and 13th Streets on Broadway)
Across from Bartle Hall

KMBC/Lyric Lot – 3 blocks from venue
200 West 11th St
Kansas City, MO 64105

In addition to these locations, several parking areas will be reserved to accommodate guests with special needs.  If you need special parking accommodations, please call Janine Urness at 816.501.3758.

Parking Garages on KC Streetcar Light Rail Route
Guests should get off at the Power and Light Stop at 14th & Main.  Walk three blocks west to 14th & Central then one block north to 13th and Central to the Kansas City Convention Center – 2100 Lobby entrance.

Union Station Parking 
30 Pershing Road (side to pick up Light Rail)
Kansas City, Missouri 64108

KC Streetcar information along with additional parking along the light rail route can be found here!

 

Avila University and the Kansas City Convention Center do not provide wheelchairs for mobility-impaired guests.  It is strongly encouraged that guests make arrangements prior to Commencement Weekend to ensure availability.  If special accommodations (ceremony seating) are required for your guest/s, please contact Janine Urness in the Academic Affairs office at 816.501.3758.

Mobility impaired guests may be dropped off at TBD with a companion to accompany them. Upon entrance into the event area, there will be hostesses available to identify seating for guests with wheelchairs and other motorized chairs.

For safety purposes all walk-ways inside must remain clear, therefore individuals with strollers and large bags will be seated in a special area.

Family & Guests will NOT be allowed on the floor where the graduates are seated inside Municipal Auditorium.

GradImages will be photographing all graduates at the commencement ceremony. Visit their website, www.gradimages.com, and click on Pre-Event Email Registration. Enter your email and up to 6 emails of loved ones who would like to share in your accomplishment by viewing and ordering your photos.

After graduation, order online at www.gradimages.com or call 800.261.2576.

Personal audio-video taping and photography during the Baccalaureate and Commencement ceremonies is allowed but keeping in alignment with the following:

**Family and friends wishing to take photographs of candidates are asked to do so either before or after ceremonies.

**Personal audio-video taping and photography during the Baccalaureate and Commencement ceremonies are prohibited in the graduate seating area or by the platform.

 

The Commencement exercise is a formal academic ceremony. We ask that all guests respect the ceremony, graduates, and other guests by behaving in a dignified manner that the occasion merits. In keeping with decorum and the Avila tradition, we ask that guests adhere to the following guidelines.

Key Points

  1. Keep all confetti, balloons, and noisemakers outside of the venue
  2. Food, beverages, or rude and disruptive behavior will not be permitted. Security personnel will be on-site to enforce these restrictions and prevent disruptive behavior
  3. Cellular phones should be turned to their silent operating modes to help ensure that all guests can hear and enjoy the graduation activities
  4. During the reading of the names of the graduates, we ask guests to be considerate in their applause so that all names are heard clearly and the ceremony is not disrupted. We ask that you express your excitement in ways that will not prevent others from hearing the speakers and enjoying the ceremony
  5. Please remain in your seats for the duration of the ceremony until after the recessional. Please do not block the aisles or passageways by attempting to greet or take photos with graduates.
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Graduation Products

To place your order, call 1.800.433.0296 or visit CBGrad.Balfour.com

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