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Secure Printing (Locked Printing)

Secure Printing also called Locked Print

For use with Windows Operating Systems

Secure printing ensures that your confidential document can only be printed while you are standing at the printer.

These directions assume you are printing from Microsoft Word, but once you get to Printer Properties, the procedure will be exactly the same.

1. In Word, from the File menu, select Print.

2. Select the printer (This will work on all of the large printers on campus).

3. Click on Printer Properties.

4. From the Job Type drop-down, select Locked Print.

5. Click Details. A Job Type Details dialog box will open.

6. Make sure the drop-down for User ID has Create Own ID

7. Under Enter User ID, enter an identifier up to 8 alphanumeric characters (Suggest using your name to help you identify your print jobs when you're standing at the printer).

8. Enter a password of 4 to 8 numbers. NUMBERS ONLY

9. Click OK to close the Job Type Details dialog box.

10. (Optional but recommended) To save these settings to make it easier to use Secure Printing in the future, click Register Current Settings, enter a One Click Preset Name (we suggest Locked Print), then click OK.

The next time you need to print securely, in the One Click Preset List on the Printer Properties dialog box, click Locked Print (or whatever you called it) and all your settings from steps 4-9 above will be applied.

11. Click OK to close the Printer Properties dialog box.

12. Adjust any print settings like number of copies or which pages to print, if needed.

13. Click Print.

Go to the printer to print the document.

1. On the printer's home screen or Control Panel, tap Printer.

2. Tap Print Jobs. You'll see a list of print jobs.

3. Locate your Job by User ID and tap your job.

4. At this point you have the option to print all your spooled jobs or just the one you have selected.  

5. Tap Print. Use the number keys to enter your password, then tap OK on the screen to print your document.

Note: You may print numerous jobs that will be held on the printer’s hard drive until you release them with your password. The printer is set to store print jobs for 3 days, after the 3rd day it will then erase the print job and you will need to reprint. 

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