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Payments & Refunds

Traditional Undergraduates
and Graduate Psychology

Payments

Advanced Payments - First-year Undergraduates Only
An Enrollment Deposit of $200.00 is required of all new students entering the University to reserve both a space in class and/or the residence halls.
• For students entering in the fall semester, the enrollment deposit is due by the date established in the written notification of acceptance. This deposit is non-refundable after May 1. Students entering in the fall semester who apply, are accepted or register after August 5, will be required to make payment of one-fifth of the semester balance, less finalized financial aid, at the time of registration.
• For students entering in the spring semester, the enrollment deposit is due and is non-refundable after January 1. Students entering in the spring semester, who apply are accepted or register after January 5, will be required to make payment of one-fifth of the semester balance, less finalized financial aid, at the time of registration. The Enrollment Deposit will be credited to the student’s account and deducted from the first semester’s expenses.


Payment of Accounts
• FALL semester payments are due in full by August 5th and SPRING semester payments are due in full by January 5th, unless you choose to enroll in the Deferred Payment Plan (see Deferred Payment Plan below)
• Early application for financial aid allows for the aid to be finalized by the payment due date.
• Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student.
• Payments can be made online through MyAU with an electronic check, Visa, MasterCard, American Express, Diner's Club and Novus Network (Discover). If paying by credit card, a 2.75% service fee will be charged by the credit card company.
• You can pay in the Student Financial Services Office with cash, personal checks and, money orders. Credit Cards are not accepted in the office. No payments are accepted by phone.

Each student is required to have a signed student payment agreement and guarantee document on file in the Student Financial Services Office.

If a student account is unpaid and therefore placed with an outside collection agency, additional restrictions will apply to future enrollment.

Deferred Payment Plan
Through Avila’s Deferred Payment Plan, the tuition and fee balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/trimester. The payment plan agreement should be selected on-line (through your myAU account) prior to the beginning of each semester/ trimester.

The deferred payment plan is for five or six months each semester. Summer payments can be paid over the two summer months.
• FALL – 20% of your balance, after finalized financial aid is due each month on the 5th,
(August – December)
• SPRING – 20% of your balance, after finalized financial aid is due each month on the 5th, (January – May)
• SUMMER – 50% of your balance is due each month on the 5th, (June & July)

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $75.00 fee for the annual payment plan (Aug – May) or $50.00 per semester payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a $25.00 late payment penalty is assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.


Financial Aid and Loan Recipients
• In order for financial aid awards to be applied, a signed copy of the Financial Aid Award Letter indicating aid that is being accepted must be returned to the Financial Aid Office.
• Additional documents may be required and must be received prior to disbursement of some funds.
• Undergraduate students must be enrolled and attending a full-time schedule (12 – 18 hours) to receive Avila Aid and a minimum of 6 hours to receive Federal Loans.
• Graduate students must be enrolled and attending a minimum of 3 credit hours to receive Federal Loans.
• The student will be responsible for any payment due on the scheduled due dates.
• Loan proceeds must be finalized to be considered as payment on the student account. If finalized financial aid does not cover the semester balance, personal payment will be due on the scheduled dates. 
• Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds. Please note: Loans of any type must be repaid.

Late Payment Penalties
Failure to make arrangements for any payment due on a student account by the due date will result in one or more of the following actions:
1. Late payment fee
2. A hold on the student’s record and/or registration
3. Cancellation of the student’s registration

A student may be reinstated within the designated time period by bringing the account to current status and paying a reinstatement fee. However, the original classes cannot be guaranteed.

Refunds

Credit Balance Refunds
Refunds are available from the Student Financial Services Office as outlined below.
• Students not receiving federal assistance may request a refund at any time after the second day of classes.
• Students receiving any federal assistance (Pell, SEOG, Direct Stafford Subsidized and/or Unsubsidized Loans) which results in a credit balance will be issued a refund check within 14 days of the receipt of funds by the University.
• In instances where credit balances are created by funds paid from outside sources (such as business, government and banks), the money must first be received by Avila University in order to issue a refund check to the student. An authorization to bill an outside source does not create a credit balance.

Federal Stafford Loan, Federal Unsubsidized Stafford Loan and/or Perkins Loan recipients:
• Note: Loans of any type must be repaid
• Avila University regulations will not permit credit balances generated by student loans to be refunded until classes have begun and attendance has been verified. When such a credit balance exists, the refund will be available within 14 days of receipt of the funds by the University.

Residence Hall Refunds
Students who have been granted a withdrawal from the University may check out of the residence halls and receive refunds as follows:
• 1 – 8 calendar days of the semester, students will receive a partial refund of their total room fees and board fees.
• After the eighth calendar day of classes, adjustments will be calculated by dividing the total room and contract amount by the number of weeks in the semester and then multiplying that by the number of weeks the student has resided in the residence hall. Board fees are not refunded.
• Students who are dismissed from the halls for disciplinary reasons will not receive a refund.

Enrollment Changes and Tuition Adjustments
• In any instance of adding, dropping or withdrawing from courses, the student must complete a Change of Schedule form available in the Registration and Student Records Office and return the form to that office.
• The date the form is returned and processed in the Registration and Student Records Office is the date used for adjustments to charges. The time periods for the adjustments commence with the first day of classes according to the academic calendar and not the beginning date of the individual courses, unless otherwise noted. Fees are only refundable with cancellation of registration.

FULL-TIME STUDENTS

Cancellation of Registration
Prior to the start of classes and during the first eight calendar days of the semester, a cancellation of registration will result in a cancellation of all tuition and fees. Cancellation of registration is a complete withdrawal from the university and no records will be kept. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first week of classes to officially cancel registration. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

Change of Status from Full-time to Part-time
Prior to the start of classes and during the first eight calendar days of the semester, tuition charges will be re-assessed at the part-time rate. After eight calendar days there will be no tuition reduction and the original charges will be due and payable. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first eight calendar days of classes to officially re-assess tuition charges. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

Total Withdrawal of Registration
After the first week of classes, full-time students withdrawing from all classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges. Fees are not refundable.
• 1 through 8 calendar days -- 100% tuition/fees refund (see cancellation above)
• 9 through 15 calendar days -- 75% tuition refund, no refund of fees
• 16 through 22 calendar days -- 50% tuition refund, no refund of fees
• 23 through 29 calendar days -- 25% tuition refund, no refund of fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

PART-TIME STUDENTS

Withdrawal from Some or All Classes
After the first week of classes, part-time students withdrawing from classes will be reassessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges. Fees are not refundable.
• 1 through 8 calendar days -- 100% tuition/fees refund (see cancellation above)
• 9 through 15 calendar days -- 75% tuition refund, no refund of fees
• 16 through 22 calendar days -- 50% tuition refund, no refund of fees
• 23 through 29 calendar days -- 25% tuition refund, no refund of fees

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

NON-CREDIT STUDENTS
Adjustments will be made according to the part-time student policy.

REFUND and TUITION ADJUSTMENT APPEAL POLICY
Students who feel their individual circumstances warrant an exception from the above stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted and appropriate materials to support the request for the exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all appeal materials are complete in the Academic Affairs Office, the student will receive written notification of the decision. The appeal must be received by the Academic Affairs Office within one year after the semester in which the registration occurred.

Return of Student Aid
Return of Title IV Federal Student Aid
Students who withdraw from all courses before 61% of the semester has elapsed will be evaluated according to the Department of Education guidelines and formula as stipulated by the Higher Education Amendments of 1998. Federal aid is earned by the percentage of the payment period the student completes. The percentage of aid earned is derived by dividing calendar days attended in the period by total days in that period. Weekends are included, but scheduled breaks that are at least five (5) days long are excluded. If the student completes more than 60% of the term, 100% of the aid is earned for the period and no immediate repayment obligation results. If the student completes 60% or less of the term, the portion of the federal aid determined to be unearned must be repaid to the federal programs.
The Title IV federal programs that are affected include Direct Stafford Subsidized and Unsubsidized loan programs and the Direct Grad PLUS loan program. Federal aid programs are returned in the following order: Direct Stafford Unsubsidized Loan, Direct Stafford Subsidized Loan, Direct Grad PLUS and other Title IV programs. Avila will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV aid overpayment. The student will be ineligible for further Title IV aid until the overpayment has been paid in full to Avila University and/or satisfactory repayment arrangements have been made with the Department of Education. The return of enrollment charges policy calculation and applicable institutional refunds will be processed within 30 days of the withdrawal date. A letter indicating the calculation results, any applicable refund or the adjusted statement of charges will be sent to the student’s home address.

Graduate Education
and Education Certification

Payments

• Payments for each class are due by the beginning date of each class or a deferred payment plan must be set-up.
• If you choose to enroll in the Deferred Payment Plan (see Deferred Payment Plan below), you must enroll for the FALL semester payment plan by August 5th and the SPRING semester payment plan by January 5th.
• Early application for financial aid allows for the aid to be finalized by the payment due date.
• Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student.
• Payments can be made online through MyAU with an electronic check, Visa, MasterCard, American Express, Diner's Club and Novus Network (Discover). If paying by credit card, a 2.75% service fee will be charged by the credit card company.
• You can pay in the Student Financial Services Office with cash, personal checks and, money orders. Credit Cards are not accepted in the office. No payments are accepted by phone.

Each student is required to have a signed student payment agreement and guarantee document on file in the Student Financial Services Office.

If a student account is unpaid and therefore placed with an outside collection agency additional restrictions will apply to future enrollment.

Deferred Payment Plan
Through Avila’s Deferred Payment Plan, the tuition and fee balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/trimester. The payment plan agreement should be selected on-line (through your myAU account) prior to the beginning of each semester/ trimester.

The deferred payment plan is for five months each semester and two months during the summer.
• FALL – 20% of your balance, after finalized financial aid is due each month on the 5th,
(August – December)
• SPRING – 20% of your balance, after finalized financial aid is due each month on the 5th, (January – May)
• SUMMER – 50% of your balance is due each month on the 5th, (June and July)

If a plan is not selected, the enrollee, by making the first payment of the deferred payment plan, accepts all conditions of the plan. A $75.00 fee for the annual payment plan (Aug – May) or $50.00 per semester payment plan fee is due at the time of enrollment into the payment plan. If payments are not made on or before the due dates, a $25.00 late payment penalty is assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.


Financial Aid and Loan Recipients
• In order for financial aid awards to be applied, a signed copy of the Financial Aid Award Letter indicating aid that is being accepted must be returned to the Financial Aid Office.
• Additional documents may be required and must be received prior to disbursement of some funds.
• Education Certification students must be enrolled and attending a minimum of 6 hours to receive Federal Loans.
• Education Graduate students must be enrolled and attending a minimum of 3 credit hours to receive Federal Loans.
• The student will be responsible for any payment due on the scheduled due dates.
• Loan proceeds must be finalized to be considered as payment on the student account. If finalized financial aid does not cover the semester balance, personal payment will be due on the scheduled dates.
• Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds. Please note: Loans of any type must be repaid.

Late Payment Penalties
Failure to make arrangements for any payment due on a student account by the due date will result in one or more of the following actions:
• Late payment fee
• A hold on the student’s record and/or registration

Refunds

Credit Balance Refunds
Refunds are available from the Student Financial Services Office as outlined below.
• Students not receiving federal assistance may request a refund at any time after the second day of classes.
• Education Certification students receiving any federal assistance (Pell, SEOG, Direct Stafford Subsidized, Unsubsidized Loans) which results in a credit balance will be issued a refund check within 14 days from the receipt of funds by the University.
• Graduate Education students receiving any federal assistance (Direct Stafford Subsidized, Unsubsidized Loans or Grad PLUS loans) which results in a credit balance will be issued a refund check within 14 days from the receipt of funds by the University.
• In instances where credit balances are created by funds paid from outside sources (such as business, government and banks), the money must first be received by Avila University in order to issue a refund check to the student. An authorization to bill an outside source does not create a credit balance.

Federal Stafford Loan recipients:
• Note: Loans of any type must be repaid
• Avila University regulations will not permit credit balances generated by student loans to be refunded until classes have begun and attendance has been verified. When such a credit balance exists, the refund will be available by the 14th day after the receipt of funds by the University.

Enrollment Changes and Tuition Adjustments
• In any instance of adding, dropping or withdrawing from courses, the student must complete a Change of Schedule form available in the Registration and Student Records Office and return the form to that office.
• The date the form is returned and processed in the Registration and Student Records Office is the date used for adjustments to charges. The time periods for the adjustments commence with the first day of classes according to the academic calendar and not the beginning date of the individual courses, unless otherwise noted. Fees are only refundable with cancellation of registration.

Cancellation of Registration
Prior to the start of classes, a cancellation of registration will result in a cancellation of all tuition and fees. Cancellation of registration is a complete withdrawal from the university and no records will be kept. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first week of classes to officially cancel registration. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

Withdrawal of Partial Registration
Students withdrawing from classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges.
• Before the start date of the course -- 100% tuition/fees refund
• After first class meeting but before the second class meeting -- 75% tuition refund, no refund of fees
• After the second class meeting but before the third class meeting -- 50% tuition refund, no refund of fees.

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

REFUND and TUITION ADJUSTMENT APPEAL POLICY
Students who feel their individual circumstances warrant an exception from the above stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted and appropriate materials to support the request for the exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all appeal materials are complete in the Academic Affairs Office, the student will receive written notification of the decision. The appeal must be received by the Academic Affairs Office within one year after the semester in which the registration occurred.

Return of Student Aid
Return of Title IV Federal Student Aid
Students who withdraw from all courses before 61% of the semester has elapsed will be evaluated according to the Department of Education guidelines and formula as stipulated by the Higher Education Amendments of 1998. Federal aid is earned by the percentage of the payment period the student completes. The percentage of aid earned is derived by dividing calendar days attended in the period by total days in that period. Weekends are included, but scheduled breaks that are at least five (5) days long are excluded. If the student completes more than 60% of the term, 100% of the aid is earned for the period and no immediate repayment obligation results. If the student completes 60% or less of the term, the portion of the federal aid determined to be unearned must be repaid to the federal programs.
The Title IV federal programs that are affected include Direct Stafford Subsidized and Unsubsidized loan programs and the Direct Grad PLUS loan program. Federal aid programs are returned in the following order: Direct Stafford Unsubsidized Loan, Direct Stafford Subsidized Loan, Direct Grad PLUS and other Title IV programs. Avila will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV aid overpayment. The student will be ineligible for further Title IV aid until the overpayment has been paid in full to Avila University and/or satisfactory repayment arrangements have been made with the Department of Education. The return of enrollment charges policy calculation and applicable institutional refunds will be processed within 30 days of the withdrawal date. A letter indicating the calculation results, any applicable refund or the adjusted statement of charges will be sent to the student’s home address.

Advantage Undergraduate
and Advantage Graduate

Payments

• Payments for each class are due by the beginning date of each class or a deferred payment plan must be set-up.
• If you choose to enroll in the Deferred Payment Plan (see Deferred Payment Plan below), Fall and Spring payment plans must be arranged by the first day of the semester regardless of whether or not your class starts in the middle of the semester.
• Early application for financial aid allows for the aid to be finalized by the payment due date.
• Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student.
• Payments can be made online through MyAU with an electronic check, Visa, MasterCard, American Express, Diner's Club and Novus Network (Discover). If paying by credit card, a 2.75% service fee will be charged by the credit card company.
• You can pay in the Student Financial Services Office with cash, personal checks and, money orders. Credit Cards are not accepted in the office. No payments are accepted by phone.

Each student is required to have a signed student payment agreement and guarantee document on file in the Student Financial Services Office.

If a student account is unpaid and therefore placed with an outside collection agency additional restrictions will apply to future enrollment.

Deferred Payment Plan(s)

Installment Payment Plan - $50.00 fee per semester
Through the Avila Advantage installment Payment Plan, the tuition and fee balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/trimester. The payment plan agreement should be selected on-line (through your myAU account) prior to the beginning of each semester/ trimester.

The Installment Payment Plan is for four months each semester.
• FALL – 25% of your balance, after finalized financial aid is due each month (August – November), due dates are dependent on the start date of the semester and will be due on the same calendar day each month.
• SPRING – 25% of your balance, after finalized financial aid is due each month (January - April), due dates are dependent on the start date of the semester and will be due on the same calendar day each month.
• SUMMER – 25% of your balance, after finalized financial aid is due each month (end of April – end of July)

Employer Reimbursement Deferred Payment Plan (ERDPP) - $50.00 fee per semester
• Payments due 45 days after the ending date of each class.
• Upon enrollment, student must provide documentation from their Employer of the Reimbursement Policy (first semester only unless you change Employers). We’ll keep a copy in your file for future semesters.

If payments are not made on or before the due dates, a $25.00 late payment penalty is assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Financial Aid and Loan Recipients

• In order for financial aid awards to be applied, a signed copy of the Financial Aid Award Letter indicating aid that is being accepted must be returned to the Financial Aid Office.
• Additional documents may be required and must be received prior to disbursement of some funds.
• Advantage Undergraduate students must be enrolled and attending a minimum of 6 hours to receive Federal Loans.
• Advantage Graduate students must be enrolled and attending a minimum of 3 credit hours to receive Federal Loans.
• The student will be responsible for any payment due on the scheduled due dates.
• Loan proceeds must be finalized to be considered as payment on the student account. If finalized financial aid does not cover the semester balance, personal payment will be due on the scheduled dates.
• Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds. Please note: Loans of any type must be repaid.

Late Payment Penalties
Failure to make arrangements for any payment due on a student account by the due date will result in one or more of the following actions:
• Late payment fee
• A hold on the student’s record and/or registration

Refunds

Credit Balance Refunds
Refunds are available from the Student Financial Services Office as outlined below.
• Students not receiving federal assistance may request a refund at any time after the second day of classes.
• Advantage Undergraduate students receiving any federal assistance (Pell, SEOG, Direct Stafford Subsidized, Unsubsidized Loans) which results in a credit balance will be issued a refund check within 14 days of receipt of the funds by the University.
• Advantage Graduate students receiving any federal assistance (Direct Stafford Subsidized, Unsubsidized Loans or Grad PLUS loans) which results in a credit balance will be issued a refund check within 14 days of receipt of the funds by the University.
• In instances where credit balances are created by funds paid from outside sources (such as business, government and banks), the money must first be received by Avila University in order to issue a refund check to the student. An authorization to bill an outside source does not create a credit balance.

Federal Stafford Loan recipients:
• Note: Loans of any type must be repaid
• Avila University regulations will not permit credit balances generated by student loans to be refunded until classes have begun and attendance has been verified. When such a credit balance exists, the refund will be available within 14 days of the receipt of the funds by the University.

Cancellation of Registration
Prior to the start of classes, a cancellation of registration will result in a cancellation of all tuition and fees. Cancellation of registration is a complete withdrawal from the university and no records will be kept. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first week of classes to officially cancel registration. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

Withdrawal of Partial Registration
Students withdrawing from classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges.
• Before the start date of the course -- 100% tuition/fees refund
• After first class meeting but before the second class meeting -- 75% tuition refund, no refund of fees
• After the second class meeting but before the third class meeting -- 50% tuition refund, no refund of fees.

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

REFUND and TUITION ADJUSTMENT APPEAL POLICY
Students who feel their individual circumstances warrant an exception from the above stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted and appropriate materials to support the request for the exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all appeal materials are complete in the Academic Affairs Office, the student will receive written notification of the decision. The appeal must be received by the Academic Affairs Office within one year after the semester in which the registration occurred.

Return of Student Aid
Return of Title IV Federal Student Aid
Students who withdraw from all courses before 61% of the semester has elapsed will be evaluated according to the Department of Education guidelines and formula as stipulated by the Higher Education Amendments of 1998. Federal aid is earned by the percentage of the payment period the student completes. The percentage of aid earned is derived by dividing calendar days attended in the period by total days in that period. Weekends are included, but scheduled breaks that are at least five (5) days long are excluded. If the student completes more than 60% of the term, 100% of the aid is earned for the period and no immediate repayment obligation results. If the student completes 60% or less of the term, the portion of the federal aid determined to be unearned must be repaid to the federal programs.

The Title IV federal programs that are affected include Direct Stafford Subsidized and Unsubsidized loan programs and the Direct Grad PLUS loan program. Federal aid programs are returned in the following order: Direct Stafford Unsubsidized Loan, Direct Stafford Subsidized Loan, Direct Grad PLUS and other Title IV programs. Avila will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV aid overpayment. The student will be ineligible for further Title IV aid until the overpayment has been paid in full to Avila University and/or satisfactory repayment arrangements have been made with the Department of Education. The return of enrollment charges policy calculation and applicable institutional refunds will be processed within 30 days of the withdrawal date. A letter indicating the calculation results, any applicable refund or the adjusted statement of charges will be sent to the student’s home address.

MBA Business Administration

Payments

• Payments for each class are due by the beginning date of each class or a deferred payment plan must be set-up.
• If you choose to enroll in the Deferred Payment Plan (see Deferred Payment Plan below), Payment Plans for each semester (Fall, Winter, Spring and Summer) must be arranged by the first day of the semester regardless of when your class starts.
• Early application for financial aid allows for the aid to be finalized by the payment due date.
• Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student.
• Payments can be made online through MyAU with an electronic check, Visa, MasterCard, American Express, Diner's Club and Novus Network (Discover). If paying by credit card, a 2.75% service fee will be charged by the credit card company.
• You can pay in the Student Financial Services Office with cash, personal checks and money orders. Credit Card payments are not accepted in the office. No payments are accepted by phone.

Each student is required to have a signed student payment agreement and guarantee document on file in the Student Financial Services Office.

If a student account is unpaid and therefore placed with an outside collection agency additional restrictions will apply to future enrollment.

Deferred Payment Plan(s)

Installment Payment Plan - $50.00 fee per semester
Through the MBA installment Payment Plan, the tuition and fee balance, after accepted financial aid is applied, may be paid in equal installments throughout the semester/trimester. The payment plan agreement should be selected on-line (through your myAU account) prior to the beginning of each semester/ trimester.

The Installment Payment Plan is for three months each semester.
• FALL – 1/3 of your balance, after finalized financial aid is due each month (September - November), due dates are dependent on the start date of the semester and will be due on the same calendar day each month.
• WINTER – 1/3 of your balance, after finalized financial aid is due each month (January – March), due dates are dependent on the start date of the semester and will be due on the same calendar day each month.
• SPRING – 1/3 of your balance, after finalized financial aid is due each month (end of March - May), due dates are dependent on the start date of the semester and will be due on the same calendar day each month.
• SUMMER (two payment plan) – 50% of your balance, after finalized financial aid is due each month (June & July).

Employer Reimbursement Deferred Payment Plan (ERDPP) - $50.00 fee per semester
• Payments due 45 days after the ending date of each class.
• Upon enrollment, student must provide documentation from their Employer of the Reimbursement Policy (first semester only unless you change Employers). Avila will keep a copy in your file for future semesters.

If payments are not made on or before the due dates, a $25.00 late payment penalty is assessed. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Financial Aid and Loan Recipients

• In order for financial aid awards to be applied, a signed copy of the Financial Aid Award Letter indicating aid that is being accepted must be returned to the Financial Aid Office.
• Additional documents may be required and must be received prior to disbursement of some funds.
• MBA students must be enrolled and attending a minimum of 3 hours to receive Federal Loans.
• The student will be responsible for any payment due on the scheduled due dates.
• Loan proceeds must be finalized to be considered as payment on the student account. If finalized financial aid does not cover the semester balance, personal payment will be due on the scheduled dates.
• Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds. Please note: Loans of any type must be repaid.

Late Payment Penalties
Failure to make arrangements for any payment due on a student account by the due date will result in one or more of the following actions:
• Late payment fee
• A hold on the student’s record and/or registration

Refunds

Credit Balance Refunds
Refunds are available from the Student Financial Services Office as outlined below.
• Students not receiving federal assistance may request a refund at any time after the second day of classes.
• MBA students receiving any federal assistance (Direct Stafford Unsubsidized Loans or Grad PLUS loans) which results in a credit balance will be issued a refund check within 14 days of receipt of the funds by the University.
• In instances where credit balances are created by funds paid from outside sources (such as business, government and banks), the money must first be received by Avila University in order to issue a refund check to the student. An authorization to bill an outside source does not create a credit balance.

Federal Stafford Loan recipients:
• Note: Loans of any type must be repaid
• Avila University regulations will not permit credit balances generated by student loans to be refunded until classes have begun and attendance has been verified. When such a credit balance exists, the refund will issued within 14 days of receipt of the funds by the University.

Cancellation of Registration
Prior to the start of classes, a cancellation of registration will result in a cancellation of all tuition and fees. Cancellation of registration is a complete withdrawal from the university and no records will be kept. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first week of classes to officially cancel registration. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

Withdrawal of Partial Registration
Students withdrawing from classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges.
• Before the start date of the course and 1 through 7 calendar days- 100% tuition/fees refund
• 8 through 14 calendar days -- 75% tuition, no refund of fees
• 15 through 21 calendar days – 50% tuition, no refund of fees
• 22 through 28 calendar days – 25% tuition, no refund of fees
The return of any Title IV federal student aid and non-federal student aid will follow the policies listed under Return of Title IV Federal Student Aid.

REFUND and TUITION ADJUSTMENT APPEAL POLICY
Students who feel their individual circumstances warrant an exception from the above stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted and appropriate materials to support the request for the exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all appeal materials are complete in the Academic Affairs Office, the student will receive written notification of the decision. The appeal must be received by the Academic Affairs Office within one year after the semester in which the registration occurred.

Return of Student Aid
Return of Title IV Federal Student Aid
Students who withdraw from all courses before 61% of the semester has elapsed will be evaluated according to the Department of Education guidelines and formula as stipulated by the Higher Education Amendments of 1998. Federal aid is earned by the percentage of the payment period the student completes. The percentage of aid earned is derived by dividing calendar days attended in the period by total days in that period. Weekends are included, but scheduled breaks that are at least five (5) days long are excluded. If the student completes more than 60% of the term, 100% of the aid is earned for the period and no immediate repayment obligation results. If the student completes 60% or less of the term, the portion of the federal aid determined to be unearned must be repaid to the federal programs.


The Title IV federal programs that are affected include Direct Stafford Subsidized and Unsubsidized loan programs and the Direct Grad PLUS loan program. Federal aid programs are returned in the following order: Direct Stafford Unsubsidized Loan, Direct Stafford Subsidized Loan, Direct Grad PLUS and other Title IV programs. Avila will return Title IV aid from the student’s account according to the federal formula. A student may be required to return a Title IV aid overpayment. The student will be ineligible for further Title IV aid until the overpayment has been paid in full to Avila University and/or satisfactory repayment arrangements have been made with the Department of Education. The return of enrollment charges policy calculation and applicable institutional refunds will be processed within 30 days of the withdrawal date. A letter indicating the calculation results, any applicable refund or the adjusted statement of charges will be sent to the student’s home address.


Payment Plans

If after the semester charges and credits are applied to your account you are left with a balance owed, you can either pay the balance in full before classes start, take out an additional loan, or sign-up for the monthly payment plan.

Available Payment Plans per Division:

Traditional Students (Undergraduates, Ed Cert, Grad Ed, & Grad Psych)

5 Month Payment Plan per Semester (Fall & Spring)
Payment dates for Fall: Aug 5th, Sept 5th, Oct 5th, Nov 5th, Dec 5th
Payment dates for Spring: Jan 5th, Feb 5th, Mar 5th, Apr 5th, May 5th

6 Month Payment Plan per Semester (Fall & Spring)
Payment dates for Fall: July 5th, Aug 5th, Sept 5th, Oct 5th, Nov 5th, Dec 5th
Payment dates for Spring: Jan 5th, Feb 5th, Mar 5th, Apr 5th, May 5th, Jun 5th

2 Month Payment Plan (Summer Only)
Payment dates for Summer: Jun 5th & July 5th

Advantage Students (Undergraduates & Grad)

4 Month Payment Plan per Semester (Fall & Spring)

3 Month (Summer Only)

Advantage Payment Plan start date: plans start the first day of a semester - if the semester begins August 20th, the first payment date is Aug 20th, and then every 20th of the month for the next 3 or 2 months of the semester. 

MBA Students

3 Month Payment Plan per Term (Fall, Winter, & Spring)

2 Month Payment Plan (Summer Only)

MBA Payment Plan start date: plans start the first day of term - if the term begins September 4th, the first payment date is Sept 4th, and then every 4th of the month for the next 2 or 1 month/s of the term.

Don't worry if you forget - we'll send out payment plan information at the beginning of each semester/term, and you will be able to log into your student financial account to check on your amount due, the payment due dates, etc.

Contact us in the Student Financial Services office for assistance anytime you have a question about your account.

FAQs

How to find your 1098T
How to enroll in a payment plan

The Avila Promise

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  • Internship or Research Guarantee
  • up to $1,000 Travel Award

 

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