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martha smith CSJ, PhD archives and research center

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Research Rules

  • Archival materials do not circulate. They may be used only in the reading room of the Archives.
  • Stack areas are closed to researchers except when accompanied by member of the Archives staff.
  • Every effort is made to maintain convenient hours, but we reserve the right to close for brief periods when, due to our staffing level, a staff presence cannot be maintained. Persons coming from a distance should make arrangements ahead of time to insure that they can be accommodated.
  • Drinks, food, gum, or tobacco products are not permitted in the reading room.
  • All briefcases and other bags must be deposited in the designated storage area provided. The Archives reserves the right to inspect any bags or other containers brought into the reading room. The Archives cannot be held responsible for personal material left by patrons.
  • Use only a pencil for note taking, pens are not permitted. Portable computers may be used, so long as usage does not disturb other patrons. Since work space and outlets are limited, use of other equipment (tape recorders, scanners, cameras, etc.) must be approved by the Archivist beforehand.
  • Use care in examining records; don't place books or other objects on top of papers or file folders. Never write or trace on archival books or documents. If an item appears to be damaged or misfiled, please notify a staff member.
  • Please maintain records in the order in which you find them. Researchers may only view one box of archival materials at any given time. Remove only one folder at a time and only use folder place markers provided by the Archives.
  • Cotton gloves must be worn when handling photographic materials or artifacts. Do not remove items from Mylar sleeves or enclosures.
  • When citing materials, proper acknowledgment should be given to Martha Smith, CSJ, Ph.D., Archives and Research Center. Our suggested citation for use in a bibliography is "Martha Smith, CSJ, Ph.D., Archives and Research Center," followed by the name of the record group or collection. For example, Martha Smith, CSJ, Ph.D., Archives and Research Center, United States Federation of the Sisters of St. Joseph Collection.
  • The Archives would appreciate receiving a copy of any paper, article, or other work that has made use of the records here.


Student and Personnel Records

Your completion of this form certifies that you agree that you will not release in any personally identifiable student or personnel information obtained from your research in the Archives without the prior written consent of the student or employee; and that upon completion of your study, you will return to the Archives all personally-identifiable data and all copies thereof, or destroy all such data and copies.



  • Materials may be photocopied, with permission from a staff member and all photocopies must be made by a staff member. Photocopies are .10 per page for on-site researchers. Please ask the Archivist for flags to mark items you would like to have photocopied.
  • Photocopies of unpublished materials or photographs are for personal research use only. They may not be forwarded to another party, reproduced, or deposited in another repository.
  • There are restrictions on photocopying records covered by University policies and access restrictions for unprocessed administrative records, fragile materials, and personal papers restricted by donors.
  • We take payments of cash or check.


  • The patron assumes full responsibility for conforming to the laws of libel and literary property rights that may be involved in the use of any document preserved in the Archives.
  • Permission to examine or to photocopy materials does not constitute permission to publish. Permission to publish must be secured prior to publication. Permission to publish images taken from materials in the Archives must be obtained from the Archivist. A fee may be charged for commercial use of records.
All Academics

Researchers Welcome


All materials within the Martha Smith, CSJ, Ph.D. Archives & Research Center are non-circulating. However, we welcome researchers, visitors, and questions. If you would like to schedule a visit, have materials we might be interested in, or, would like further details about the Archives, please contact the Archivist at 816.501.3620 or via email at

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