The Family Educational Rights and Privacy Act affords students certain rights with respect to their education records. These rights apply to all students in attendance at a post-secondary institution. These rights include:
The right to inspect and review the student’s education record . Students should submit to the University Registrar a signed written request that identifies the record(s) they wish to inspect. Arrangements for access will be made within 45 days of the day the University receives the signed written request for access. The student will be notified of the time and place where the records may be inspected.
The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading or in violation of the student’s right to privacy. Students may request an amendment to the educational record by submitting a request in writing to the University Registrar. The request must state the specific portion of the education records the student believes is inaccurate, misleading, or in violation of their privacy rights and, if appropriate, state the correct information that should be in the records. After a review of the student’s request, the student will receive a decision in writing. If the University decides not to amend the record as requested by the student, the notification to the student will advise the student of his or her right to a hearing and the hearing procedures. NOTE: The Family Educational Rights and Privacy Act was not intended to provide a process to be used to question substantive judgments that are correctly recorded. Under this, students may not request amendment to grades that are recorded as issued by the faculty, outcomes to disciplinary hearings, reflections or judgments recorded as part of an evaluation process, or other judgments correctly recorded. Students must refer to other institutional procedures to address these concerns.
The right to limit disclosures of some personally identifiable information contained in the student’s education records . To release personally identifiable information the student must provide a signed request/release to the appropriate office. FERPA does allow the release of personally identifiable information under the following conditions.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. Complaints should be filed in writing to the following address:
As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records — including your Social Security Number, grades, or other private information — may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.