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Payments and Refunds

Tuition Deposit
For those students entering in the fall semester, a $200 enrollment deposit is due upon written notification of acceptance. This deposit is non-refundable after May 1. For those students entering in the spring semester, a $200 enrollment deposit is due and is non-refundable after January 1.

Deposit will be credited to the student’s account in the Business Office and deducted from the first semester’s expenses.

Payment of Accounts
All accounts must be paid in full by the payment due date indicated on your tuition invoice or arrangements must be made to pay in installments through Avila’s Deferred Payment Plan. Avila accepts Visa, MasterCard, American Express, Diner's Club and Novus Network (Discover).

Financial Aid and Loan Recipients
In order for financial aid awards to be applied to the student’s account, all necessary documents must be signed and submitted to the Financial Aid Office.

If, at the time of registration, the loan proceeds (wire transfer or check) are not in the Business Office, the student will be responsible for any payment due. Perkins Loan recipients must sign the loan papers in the Business Office during the first week of classes. In the event there are other loans, such as Stafford, they may be signed according to the regulations noted under the catalog section Credit Balance Refunds. Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds.

Please remember: Loans of any type MUST BE REPAID whether or not you graduate or are satisfied with the education you receive.


Deferred Payment
Through Avila’s Installment Payment Plan, the tuition, fees, room and board balance, after accepted financial aid is applied, may be paid in five equal installments throughout the semester. The first payment (20% of balance due) is payable approximately seventeen days prior to the date of the first class or at the time of registration with the balance payable in four equal installments during the semester. A $50 enrollment fee for the plan is charged, and, if payments are not made on or before the due dates, a late payment penalty is assessed. HAVING SOME PORTION OF THE PAYMENT DEFERRED DOES NOT CHANGE THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES DUE.

Late Payment Penalties
Failure to make arrangements for any payment due on a campus account by the due date will result in one or more of the following actions:

Late payment penalty

A hold on the student’s record

Cancellation of the student’s registration

Paying a reinstatement fee may allow the student to be reinstated; however, the original classes cannot be guaranteed.

 

Refunds

In any instance of adding, dropping or withdrawing, the student must complete a Change of Program Form available in the Registration and Student Records Office and must process and return the form to the Registration and Student Records Office for the transaction to be complete. The date the form is returned to the Registration and Student Records Office the date of the transaction. The time periods for the adjustments commence with the first day of classes according to the academic calendar and not the beginning date of the individual courses. Laboratory fees are not refundable. Tuition will be adjusted for full-time and part-time students in accordance with the student’s classification as either a “first-time student at Avila” or “all other student” status. The procedures as outlined in the catalog shall be followed. Please refer to the current catalog for details.

Financial Report

The annual financial report is available upon request to the Office of the President.