Financial Regulations

The university year is divided into terms whose length is determined by each individual graduate program. Full-time tuition does not include courses taken during the summer term. Tuition and fees are the same for audited and credited courses. Accounts must be paid in full at the beginning of each term in order to complete registration. This includes applying for financial aid. Students are responsible for the total tuition and other miscellaneous charges even though a third party may pay the university directly or reimburse the student. Avila University accepts Mastercard, Visa or Novus Network (Discover) credit cards.

Basic Expenses (2004-2005)

Tuition per credit hour for graduate credit, including summer $395.00

Tuition per credit hour for Graduate Education Certification

$365.00 Course (500 level) per credit hour

Student Center and Activity Fee per credit hour $ 3.00

Technology Fee per credit hour $ 9.25

Audit per credit hour $ 395.00

Room and Board per semester

Double $ 2,700.00

Single (if available) $ 3,375.00

Room Reservation and Damage Deposit $ 50.00

Residence Hall Activity Fee per semester None

Special Tuition-Students 55 years and older (verification of age required)

Tuition for all Graduate day and evening classes per credit hour $197.50

Student Center and Activity Fee per credit hour $ 2.00

Technology Fee per credit hour $ 9.25

For Lab Fees and Miscellaneous Fees see the Semester Class Schedule for specific fees.

Payments

Room Reservation and Damage Deposit

Rooms are reserved by written application to the Residence Life Office and payment of a $50 Room Reservation and Damage Deposit.

Payment of Accounts

All accounts must be paid in full (via personal payment or financial aid) by the payment due date announced in the class schedule or arrangements must be made to pay in installments through Avila’s Deferred Payment Plan. Avila University accepts Mastercard, Visa or Discover credit cards.

Financial Aid and Loan Recipients

In order for financial aid awards to be applied to the student’s account, aid must be accepted in writing and all aid papers must be signed in the Financial Aid Office.

If, at the time of registration, the loan proceeds (wire transfer or check) are not in the Business Office, the student will be responsible for any payment due on the scheduled due dates. Perkins Loan recipients must sign the loan papers in the Business Office during the first week of classes. In the event there are other loans, such as Stafford, they may be signed according to the regulations noted under the catalog section Credit Balance Refunds. Loan proceeds must be applied to any balance due and any resulting credit balances will be refunded as noted under Credit Balance Refunds.

Please Remember: Loans of any type MUST BE REPAID whether or not you graduate or are satisfied with the education you receive.

Deferred Payment

Through Avila’s Deferred Payment Plan, the tuition and fee balance, after accepted financial aid is applied, may be paid in four equal installments throughout the semester. The first payment (25% of balance due which includes the plan fee) is payable approximately seventeen days prior to the date of the first class or at the time of registration with the balance payable in three equal installments during the semester. Students may enroll in the deferred payment plan by signing an agreement and paying an enrollment fee. Agreement forms are available in the Business Office and must be signed. If the form is not returned, the enrollee, by making the first payment of the deferred payment plan, accepts all the conditions of the plan. A fee for the plan is charged, and, if payments are not made on or before the due dates, a late payment penalty is assessed. Charges and payment dates are listed in each semester class schedule. THE STUDENT’S RESPONSIBILITY FOR THE TOTAL CHARGES IS NOT CHANGED BY HAVING SOME PORTION OF THE PAYMENT DEFERRED.

Late Payment Penalties

Failure to make arrangements for any payment due on a campus account by the due date will result in one or more of the following actions:

a) late payment penalty

b) a hold on the student’s record

c) cancellation of the student’s registration

A student may be reinstated by paying a reinstatement fee; however, the original classes cannot be guaranteed.

REFUNDS

Return of Tuition and Enrollment Charges

In any instance of adding, dropping or withdrawing courses, the student must complete a Change of Schedule form available in the Registration and Student Records Office and return the form to the Registration and Student Records Office. The date the form is returned and processed in the Registration and Student Records Office is the date used for adjustments to charges. The time periods for the adjustments commence with the first day of classes according to the academic calendar and not the beginning date of the individual courses, unless otherwise noted. Laboratory fees are not refundable, except for cancellation of registration. An administrative withdrawal fee will be charged.

Withdrawal fee:

Full-time students: $100

Part-time students: $ 25

Tuition will be adjusted for a full-time or part-time student in accordance with the student’s status.

Graduate and Graduate Certification Students

NOTE: For Graduate Education refund policies, see below.

• Cancellation of Registration

Prior to the start of classes and the first seven calendar days of the semester, a cancellation of registration will result in a cancellation of all tuition and fees. Cancellation of registration is a complete withdrawal from the university and no records will be kept. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the first week of classes to officially cancel registration. An administrative withdrawal fee of $25 will be charged. The return of any Title IV federal student aid and non-federal student aid will follow the policies listed below.

• Withdrawal from Some or All Classes

After the first week of classes, part-time students withdrawing from all classes will be re-assessed tuition based on the following schedule. The Change of Schedule form must be returned to and processed by the Registration and Student Records Office during the given period to officially re-assess tuition charges. Laboratory fees are not refundable. An administrative withdrawal fee of $25 will be charged.

1 through 7 calendar days 100% tuition refund (see cancellation above)

8 through 14 calendar days 75% tuition refund

15 through 21 calendar days 50% tuition refund

22 through 28 calendar days 25% tuition refund

The return of any Title IV federal student aid and non-federal student aid will follow the policies listed below.

• Weekend Classes

See the section on Weekend Policies for the refund policy (p. 35).

Refund Appeal Policy

Students who feel their individual circumstances warrant an exception from the above stated refund policies may appeal in writing. The appeal should include a statement of the exception being requested, an explanation as to why an exception should be granted and appropriate materials to support the request for the

exception. The appeal letter and supporting materials should be sent to the Academic Affairs Office. Once all materials are complete in the Academic Affairs Office, the student will receive written notification of the decision.

Credit Balance Refunds

Credit balances are available from the Business Office on the following schedule: Students not receiving federal assistance may request a refund at any time after the second day of classes. Students receiving any federal assistance (Pell, SEOG, Subsidized and/or Unsubsidized Stafford Loans) will automatically receive a credit balance return on the schedule outlined below unless the student has submitted a written request for Avila University to maintain a credit balance on his/her account. Credit balances resulting from these federal monies must be issued to the student by the 14th day following the beginning of class or the receipt of funds by the University (whichever occurs last). Federal Perkins Loan papers must be signed in order to be included in any credit balance returns. Refunds for Perkins Loan proceeds will be available on the 14th day following the beginning of class or the completion of the Promissory Note by the student (whichever occurs last). In instances where credit balances are created by funds paid from outside sources (such as business, government and banks), the money must first be received by Avila University in order to issue a disbursement check to the student. An authorization to bill an outside source does not create a credit balance.

• Federal Stafford Loan, Federal Unsubsidized Stafford Loan and/or Perkins Loan recipients:

a. Remember: Loans of any type must be repaid whether or not you graduate or are satisfied with the education you receive. Borrow wisely!

b. For first-year, first-time undergraduate borrowers, loan proceeds will not be disbursed until 30 days have expired from the first day of classes. At that time, after class attendance and academic progress have been verified, loan checks may be endorsed by the student or wire transfers received by the University. Any refunds resulting from this occurrence will be issued on the 14th day after funds are received by the University.

c. For all other borrowers: Avila University regulations will not permit credit balances generated by these loans to be returned until classes have begun and attendance has been verified. When the loan check is endorsed or a wire transfer received before classes begin, the refund of a credit balance will be available on the 14th day following the beginning of classes. If the loan check is endorsed or a wire transfer received after the beginning of classes, the refund of a credit balance will be available on the 14th day following the receipt of the loan proceeds.

Graduate Education Refund Policy

If for any reason a student will not be attending a course, that student must withdraw before the course begins to avoid financial penalty. To withdraw from a course a student must sign a Change of Schedule form, which can be obtained in the Graduate Education Office.

Students who do not officially withdraw from a course will receive a final grade of “F”. A withdrawal will only be issued if it is requested before the fourth meeting.

Students who withdraw from five-week or eight-week classes are eligible for refunds under the following schedule:

• complete refund* if the withdrawal takes place before the start of the course.

• 75% refund* if the withdrawal takes place after the first meeting of the class.

• 50% refund* if the withdrawal takes place after the second meeting of the class and before the third meeting.

*All schedule cancellations or complete withdrawals will result in a $25.00 charge; all other changes in schedule will be charged $15.00 for each change. There is no fee for changes made as a result of classes cancelled by the university.

All other courses, including Weekend Intensive and Saturday only classes, will be assessed the appropriate fee(s) as prescribed in the University catalog.

Residence Hall Refund Policy

Students who have been granted a withdrawal from the university may check out of the residence halls and receive refunds as follows:

• If within the first seven calendar days of the semester, students will receive a full refund of their total room and board fees minus $100.00 administrative fee.

• After the first week of classes, refunds will be calculated by dividing the total amount of their room and board contract by the number of weeks in the semester and then multiplying that by the number of weeks they have resided in the residence halls. An administrative fee of $100.00 will also be charged.

Students who are dismissed from the halls for disciplinary reasons will not receive a refund.

The $50.00 Room Reservation and Damage Deposit may not fall below $25.00 while a student is in residence. The deposit will be forfeited if the student has not occupied the room by 5:00 p.m. on the first day of classes. A residence room will be considered vacant unless previous arrangements have been made.

After a student has properly checked out of the room, the Room Reservation and Damage Deposit, less unpaid assessments, is refundable to the student under the following circumstances:

• Any new resident student who withdraws an application and who notifies the Residence Life Office in writing prior to June 15 for the Fall Semester and December 1 for the Spring Semester.

• Students withdrawing from the university at the end of the Fall Semester who notify the Residence Life Office in writing by December 1 for the Spring Semester.

• Students who do not sign a new contract and whose contract period expires.

• Returning resident students who request cancellation of their contract during the summer and who notify the Residence Life Office by June 1

Financial Report

The annual financial report is available upon request to the Office of the President.