»  Cover Letter Basics
»  Cover Letter Examples
»  Follow Up
»  Thank-You Letter Examples


Throughout your job search you are likely to correspond with potential employers many times. With some of your correspondence you will be creating a first impression. Don’t underestimate the importance of that impression or of the need for professionalism.

Ask yourself:

• What outcome or results am I seeking?
• How can I bring about these results?

Correspondence with potential employers may:

• Introduce you and your résumé
• Inquire about available internships or career opportunities
• Follow up on prior contact
• Confirm an appointment
• Thank the employer for their time and consideration
• Thank the employer for an interview opportunity
• Accept or reject a job offer

Keep in mind:

• Use a formal business writing style and format.
• Begin with an appropriate salutation.
• Personalize your correspondence.
• Your letters should sound professional even when they are short.
• Be brief, concise, and to the point
• Vary your sentence structure and length.
• Limit the use of "I" to begin sentences. Begin no more than one paragraph with "I," but never the first.
• Project a positive attitude.
• Enthusiasm counts! Let the employer feel your enthusiasm through your correspondence.
• Use a clear font/type face.
• Use good quality paper. If including a résumé, use matching paper.
• Be sure your letters are grammatically correct and free of errors.
• Thank-you letters should be sent no later than 48 hours after an interview.

The sooner they are sent, the better! Follow-up is critical. Retain a copy of each letter for your files.

Note: There are separate hand-outs that are specific to cover letters and to thank you notes.